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Job description

TITLE: Youth Arts Coordinator

DEPARTMENT: Learning & Participation

RESPONSIBLE TO: Head of Learning and Participation

HOURS: 30 hours a week until Feb 24, 40 hours per week thereafter

PAY: £26,000 pro rata (£12.50 per hour)

LOCATION: Portsmouth Guildhall, Guildhall Walk, Portsmouth, PO1 2AB

Purpose of the Job

The post-holder will oversee The Base, the Guildhall’s new Creative Centre for Young People, which will launch in early 2024, making best use of our facilities, which will include a band rehearsal room, AV suite, Music Production facilities and creative lounge, as well as leading on art-based events.

We are looking for a passionate and dedicated individual to shape and create a first-class programme of music and creative arts activities for the young people of Portsmouth aged 11– 25 years old.

You will design and deliver music and creative activities for young people, as well as provide direct mentoring support, coaching, and development for young people and volunteers to ensure the highest quality provision.

You will begin by designing and coordinating a pilot programme of activities in the building running from Summer/Autumn 2023, before launching a continued programme following the opening of the space.

You will build up a reliable and trusted bank of high quality freelance facilitators, to deliver music and creative activities, ensuring they undertake relevant training and frequent briefings.

Organisational Chart

CEO

Head of Learning & Participation

Dance Live! Producer, Arts Development & Partnerships Coordinator, Youth Arts Coordinator

Principle roles and responsibilities

N.b. this description is designed to give an overall view of the job and is not a definitive list of tasks

Tasks will include, but not limited to:

• To oversee The Base, the new Creative Space for Young People, which will include managing the bookings system, ensuring spaces are set up for activities and ensuring young people’s wellbeing and safety within the space.
• To plan, coordinate and deliver a comprehensive music and creative programme for young people aged 11 to 25, which will enable them to develop skills, learn about/ develop creative careers, build their confidence, social skills and overall wellbeing.
• To lead on developing a pilot programme of activity in Summer/ Autumn 2023, to test and evaluate music activities that could move to The Base once launched in 2024.
• Collaborate with external partners, service providers and organisations, to develop programmes within The Base that engage young people from underrepresented backgrounds.
• To ensure that the programme is of high quality and meets the needs of the young people, including young people with additional needs and disabilities and young people who typically don’t engage in arts.
• Recruit and manage facilitators, and when appropriate, bring in industry professionals and coordinate high level master classes and, through regular monitoring, ensure our pool of freelance tutors and youth support staff deliver work with young people to the highest possible standard and appropriate levels of staffing are maintained at all times.
• To coordinate and expand the Urban Vocal Group and its offer, contracting and communicating with the workshop leaders, liaising with venues and ensuring robust safeguarding practices are followed constantly.
• To input relevant data into our CRM system and generate monthly reporting on the activity.
• Work alongside the Head of Learning and Participation and Youth Advisory Group coordinator to expand our Youth Consultation group.
• To report and consult with Head of Learning and Participation regularly and consult with other colleagues who can support and add value to activities.

Special Requirements

• A willingness to work unsocial hours during evenings and weekends is required. Minimum 2 days a week will need to work up to 8pm and 2 weekends a month.
• The ability and willingness to travel to meetings and events both in the region and beyond.

Person Specification

This acts as a selection criterion and gives an outline of the type of person and characteristics required to do the job.

Essential: without which the candidate would be rejected

Desirable: useful for choosing between two good candidates

Attribute - Experience

Essential

Experience of working with young people aged 11 to 25 in a range of settings.

Experience of recruiting and managing creative facilitators, to shape creative programmes.

Experience of delivering and commissioning arts activities to young people in line with relevant guidance and good practice.

Experience in implementing robust safeguarding practices.

Experience of managing a staff team including volunteers.

Experience of monitoring and evaluation processes.

Experience working in partnership with external agencies.

Experience managing externally funded projects.

Desirable

Experience of youth work

Experience of developing music specific activities.

Attribute - Knowledge

Essential

A practical understanding of engaging with vulnerable, disengaged and hard to reach young people by utilising arts activities.

Knowledge of Safeguarding best practices.

Sound knowledge of arts qualifications and the quality standards expected for the successful delivery of accredited and non-accredited arts activities.

Desirable

Safeguarding Qualification

Attribute - Skill/ Abilities

Essential

Excellent communication skills to deliver activity programmes to a wide range of young people.

Ability to work in a way that promotes the wellbeing and safety of children and young people.

Ability to motivate and engage staff, volunteers and young people through arts.

Skilled at project working and delivery in a cultural and community setting.

Strong commitment to young people and ability to engage and build positive relationships with disengaged young people.

Proficient with the Internet, Email and Social Media.

Ability to effectively organise own workload and ensure projects are completed to timescales.

A good knowledge of the arts and the wider cultural sector.

Flexibility and a desire to work in a co-operative, collaborative way with other individuals and teams within the organisation.

Attribute - Education & training

Essential

Educated to degree level and/or demonstrable experience of work in the Creative Cultural Industries

Desirable

One or more specialist arts qualification such as Dance, Music, Photography, Performing or Creative Arts etc.

SAFEGUARDING COMMITMENT

The Guildhall trust is committed to ensuring the safety and wellbeing of children and young people involved in our activities, our Safeguarding policy can be found on The Portsmouth Guildhall Website.

Interview questions will include questions about safeguarding.

The post holder will be required to have an enhanced DBS check carried out (organised by The Guildhall Trust)

DIVERSITY COMMITMENT

The Guildhall Trust is committed to promoting equalities and celebrating diversity and we welcome applications from people from diverse and underrepresented backgrounds.

If you would prefer to submit your application by video or through a different format or have any other questions surrounding access requirements, please feel free to get in touch with us.

We are committed to offer an interview to candidates with disabilities, providing they meet the minimum requirements of the job role. Please let us know via the optional Equal Opportunities and Monitoring Form which can be found at https://www.portsmouthguildhall.org.uk/about-guildhall/about-us/jobs-volunteering/

Please let us know when submitting your application, if you have any access requirements.

To apply: please send CV, and a covering letter, answering the following:

Please detail how your experience to date meets the person specification set out in the job description (maximum 2 sides of A4).

Closing Date: 5pm, Friday 7thJuly 2023

Shortlisting for Interview: Week commencing 10thJuly 2023

Interview Date: Week Commencing 17thJuly 2023

Reference requests and DBS check will be carried out after an offer has been made

Please send completed applications to: [email protected]

Hayley Reay, Portsmouth Guildhall, Guildhall Square, Portsmouth, PO1 2AB

Any questions, please call Hayley on 02393 870 193

Context

The Guildhall Trust’s vision is to become one of the country’s leading cultural organisations which places its communities at the centre of everything it does, inspiring, entertaining and transforming lives.

A registered charity, The Guildhall Trust provides a range of inspirational opportunities through its interactive ‘Get Involved’ programmes, events that it produces and manages including the successful Portsmouth Comic Con and is responsible for the operation of Portsmouth Guildhall.

In 2010, Portsmouth City Council created an Independent not for profit Distributing Organisation (NPDO) to take over the running of the Guildhall and Portsmouth Cultural Trust was formed, becoming a registered charity in 2013. Following an extensive consultation process and rebrand the Trust changed its name to The Guildhall Trust in 2019.

Portsmouth Guildhall has a 2000 seat Concert Hall which hosts a world-class programme of music, comedy, dance, drama and family shows and events and a new 170 seat Studio staging children’s theatre and workshops, contemporary dance, drama, comedy and niche music.

The venue is also one of the leading Conferencing centres on the South coast offering a unique selection of rooms for hire and is licensed for weddings.

An open venue, the Guildhall has permanent and temporary exhibitions and an accessible business lounge.

Job Types: Full-time, Part-time, Permanent
Part-time hours: 30-40 per week

Salary: £19,500.00-£26,000.00 per year

Benefits:

• Additional leave
• Employee discount
• Enhanced maternity leave
• Private medical insurance
• Sick pay

Ability to commute/relocate:

• Portsmouth, PO1 2AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 07/07/2023