University Examination Invigilators Aberystwyth, Wales
Job description
Job Description
The role
What you’ll do
Who you are – Qualifications, Experience, Knowledge, and Skills required:
How to apply
Benefits
Employment Visa:
The role
The University is seeking to appoint people to join our pool of examination invigilators. Successful candidates will be responsible for ensuring the smooth-running of examinations, mainly held in January and May of each year, in a variety of settings in accordance with established University examination procedures.
To make an informal enquiry, please contact Catherine Bean at [email protected].
Appointments are normally made within 4 - 8 weeks of the closing date.
What you’ll do
This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.
University Examination Invigilators are responsible for the supervision and running of university examinations in the main examination venues and also online examinations in some of the larger computer rooms. A range of duties are associated with the general conduct of the examinations, and with specific aspects of the examination process.
Co-operative working with other examination staff is at the absolute core of this job role, focussing also on an ability to react quickly, appropriately and sympathetically to situations that may arise in examination venues. An assured but sympathetic manner is vital in dealing with students under stress.
New appointees must attend induction sessions and may not invigilate until these have been undertaken.
All University Examination Invigilators are responsible ultimately to the Assistant Registrar (Examinations), but to the Assistant Superintendent of Examinations in charge of their allocated main examination venue for each morning or afternoon examination session.
Half-day examination sessions allocated to Examination Invigilators will be determined and offered to each Invigilator in advance.
Attendance must normally start at least 20 minutes in advance of each half-day session, and will end as indicated by the appropriate Assistant Superintendent of Examinations, but in most cases this will be approximately 45 minutes after the end of the longest examination in the venue in question. Work time sheets must be checked and signed each half-day by the Assistant Superintendent of Examinations.
The main duties and responsibilities include:
- Laying out examination papers.
- Supervising student entry to the examination hall.
- Possibly making start and end announcements, bilingually.
- Collecting attendance slips.
- Checking attendance slips against class lists. Completing relevant examination forms.
- Exercising general supervision, under the guidance of the Assistant Superintendent.
- Being vigilant at all times. Observing examinees. Invigilating actively.
- Circulating regularly in venue, but quietly.
- Responding to queries or requests from examinees.
- Being aware of possible cases of Unacceptable Academic Practice. Taking action as appropriate and as instructed and completing relevant documentation.
- Bearing in mind prohibitions for students, such as any books, papers, materials or equipment other than those specified in examination paper rubrics. This includes personal dictionaries and all forms of small electronic device, unpermitted calculators, mobile telephones, smart watches and Bluetooth accessories.
- Monitoring permitted food and drink, removing items as necessary.
- Collecting in completed scripts.
- Checking the number of scripts against numbers of candidates.
- Completing relevant examination documentation.
- Preparing examination script collection boxes.
- To undertake health and safety duties and responsibilities appropriate to the post.
- To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
- To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
- Any other reasonable duties requested commensurate with the grade of this role.
Who you are – Qualifications, Experience, Knowledge, and Skills required:
Essential
- Educated to A Level (or equivalent) or have equivalent work experience.
- Experience of working effectively within a team to achieve shared objectives.
- Experience of performing administrative tasks.
- Familiarity with examination processes and procedures with ability to actively enforce examination rules.
- An ability to work with students who may be under stress and respond to situations efficiently and effectively.
- An ability to handle sensitive documents in a professional and confidential manner.
- Excellent face to face communication skills in order to receive, understand and convey information.
- Able to work flexibly to meet business needs.
- Oral (spoken) and Written Welsh Level A0. An ability to understand the bilingual nature of the University and an awareness of the procedures in place to support working bilingually.
Desirable
- Previous experience of exam invigilation in a higher education setting.
- Previous experience of supervising or monitoring the work of others.
- Familiarity with higher education examination processes and procedures with ability to actively enforce examination rules.
- First Aid Training or willingness to attend training.
- Oral (spoken) and Written Welsh Level B2.
More information on Welsh Language Levels can be found at:
https://www.aber.ac.uk/en/hr/policy-and-procedure/welsh-standards/
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Benefits
- Flexible working policy
- 36.5 – hour week for full-time roles
- Generous leave entitlements – 27 days annual leave plus bank holidays and university closed days
- Commitment to Professional Development
- Enhanced contribution to our workplace pension schemes
- Staff recognition and reward schemes
- Opportunity to learn the Welsh language for free
- Staff relocation bursary
- Maternity, Paternity, Parental and Adoption Leave
- Staff discount for gym facilities, hospitality, and retail on campus.
Please keep reading
We welcome applicants from all backgrounds and communities and, those that are currently underrepresented in our workforce. This includes but is not limited to Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.
We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Employment Visa:
Under the UK Government’s points-based system scheme, this role does not meet the criteria to be sponsored by Aberystwyth University (AU) for a Skilled Worker Route (SWR) application.
