Team Assistant London, England
Job description
Who is m/SIX?
m/SIX is the fastest growing media network in the world. We have marked the chapters of our expansion with new client relationships: TalkTalk helped us open our doors in the UK, Toyota enabled us to grow into EMEA and EA has strengthened our presence and offering in APAC and North America. Today we have 49 offices operating in 41 markets, and this role of Team Personal Assistant is key to our continued growth and success.
Our business is Built to Pioneer:
m/SIX is a joint venture between independent creative agency The&Partnership and WPP, the world’s largest advertising group, drawing on the best of both worlds. Because of this unique structure, we create new operating models that integrate agency functions and often embed our people into our clients’ marketing teams. Our ability to come together with our clients, regardless of whether co-located or working remotely, has proven critical to our success. We have grown 20% in terms of billings and 23% in terms of net sales year to date, versus 2020. Over the past year, there have been an impressive 70+ new business wins across the m/SIX network.
The way we behave - Honest, Energetic and Pioneering:
- Honest: we build trusted relationships through openness, focus & clarity
- Energetic: we meet people with warmth & positivity. We say ‘yes, and not ‘yes, but.’
- Pioneering: we drive forwards, looking for new technology, new ideas & new sources of growth. We are driven to look for the next innovation, to meet our clients’ challenges
This year we were shortlisted for Campaign’s Media Agency of the Year in the UK. We have also won many awards including the World Media Awards for EA, the WARC Media Awards for Effectiveness for TalkTalk and an IPA Effectiveness Award for Tango. We have also been awarded the IPA CPD Gold accreditation in the UK for continuous professional development of our people for 3 years in a row. Showing our commitment to our culture of learning and our focus on the professional development of all m/SIXers, in order to become the most important place in their careers.
Our Diversity, Equity and Inclusion commitment:
We are committed to being a diverse, equitable and inclusive agency with the aim to build and retain teams that represent the communities we operate in. Our Global employee-run DEI group, The Collective, are pioneers in delivering and maintaining accountability of these commitments.
We were the first media agency in the UK to launch an internship programme – Ambitious About Autism, designed to actively champion neurodiversity and unlock the potential of young autistic adults. Now in its third year, our commitment continues, expanding our already successful internship programme and calling the industry to open their doors and minds to young autistic talent.
Further to this commitment to pioneering diversity and equality in our business, we welcome people of all backgrounds into our agency. We want our people to bring with them diverse attitudes, opinions and beliefs into a culture where they are treated with respect, can be comfortable being their authentic self and feel like they belong. We are therefore keen to encourage applications from people from all walks of life and we want you to be at your best throughout the recruitment process. Please reach out to us to discuss any specific adjustments, or how we can help you throughout the recruitment process.
What is the role?
This role is providing diary support for a variety of our senior leaders across the business, together with ad hoc support for some of the client lead teams and new business & marketing team. There is a current team of Executive Assistant’s (EA’s) & Personal Assistant’s (PA’s) that you will work closely with and provide support for. This role will also involve helping to organise m/SIX internal and external agency events, alongside our marketing team.
Where is the role based?
Hybrid working – m/SIX London office and working from home - 3 days a week in the office
What does the team do?
The EA and PA team at mSix are a busy team working across the whole business, to ensure the smooth running of the office and making sure the senior stakeholders’ day to day runs as seamlessly and efficiently as possible. We are the fountain of knowledge for all things m/SIX and often the go to people for the agency.
We are a team that knows how to keep all the plates spinning, working together in a supportive environment.
What will be your responsibilities?
- Managing the smooth running of our busy office and liaising with facilities, reception and IT on any office requirements and projects
- Managing extremely active calendars with creativity, logic and common sense.
- Managing the detailed coordination and planning of both internal and external meetings as required, ensuring the correct attendance, preparation, information, technical requirements, necessary travel, venue and catering have been organised.
- Creating and maintaining strong working relationships with internal staff, external clients and their assistants.
- Assisting with new business preparation as and when required
- Organising conferences and events as required
- Assisting the current EA/PA with holiday cover
- Other ad hoc duties as and when required within the scope of the role
Who are you?
- You have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with both internal colleagues and external clients at all levels
- Proficient written and verbal communication skills
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- Proactive can-do attitude
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, trust and professionalism
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Pro-actively perform projects to successful completion within specified deadlines
- You have a sense of humour and are someone who really gets stuck in and embeds themselves within the agency culture.
How will success in this role be measured?
Feedback from senior stakeholders and the wider EA & PA team.
