Supply Chain & Operations Administrator Aberdeen, Scotland
Job description
Supporting role for the Supply Chain & Operations team. Responsible for daily administration duties relating to shipping of goods while working with all departments to ensure client orders are manufactured, shipped & delivered in a timely manner. Will also be required to provide general sage administration support to manufacturing team and other business functions as required.
Good face to face communication skills, organised, task orientated, proactive, ability to work with minimal supervision individually or part of a team, excellent attention to detail, flexible, computer literate and knowledge of Sage 200 operating would be advantageous
Supply Chain
· Manage the receipt of all “goods in” while acting as a point of contact for any queries.
· Create job folders and record order information on the company’s database.
· Creation of draft shipping documents (Commercial Invoice, Packing List etc) and send to Supply Chain Lead/Coordinator for approval.
· Electronic dispatch of sales orders using sage.
· Set up new supplier applications and maintain the approved suppliers list.
· Book and track courier services using online portals.
· Raise purchase orders through sage ensuring relevant financial authority has been granted.
· Booking flights, accommodation and taxis using third part travel agent.
Operations & Manufacturing
· Assist with the booking in of goods after performance QC check.
· Assist with DHL deliveries, printing and checking paperwork and assigning to the goods ready for delivery.
· Assist with arranging contractors for site maintenance.
· Provide administration support to the Production & Facilities Manager/Operations Manager
Sales Administration
· Support updating sales presentation materials including brochures, product information documents etc.
· Offering after-sales support to customers.
· Preparing quotes for potential customers and processing order requests.
· Keeping customers updated with relevant product information.
Job Type: Full-time
Salary: £26,000.00-£30,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Gym membership
- On-site parking
- Work from home
Schedule:
- Monday to Friday
Experience:
- Administrative: 1 year (required)
Work Location: Hybrid remote in Aberdeen
Application deadline: 12/09/2023
