Student Administration Assistant (Sunderland Online) Multiple Posts Available

Student Administration Assistant (Sunderland Online) Multiple Posts Available Sunderland, North East England, England

University of Sunderland
Full Time Sunderland, North East England, England 23427 - 27399 GBP ANNUAL Today
Job description

To provide clerical and administrative support for key activities within the student
administration of Sunderland Online provision including admissions service to
applicants leading to the enrolment, invoicing and record maintenance of these
students.

To deliver excellent service provision and support colleagues with continuous
improvement, placing the student experience at the heart of what we do


Key Responsibilities
and Accountabilities:

  • Assist in the effective operation of the University’s admissions and records
function for Sunderland Online and all related processes and procedures
including holding individual responsibility for designated areas.
  • Liaison with external and internal bodies to report and resolve issues relating to
the student record, e.g., HEP central Student Administration, SLC etc.
  • Support with the effective coordination, planning and organisation of the
applicant/student record.
  • Contribute towards the continuous development of processes and procedures
within the Sunderland Online team.
  • Take responsibility for effective day to day processing in a specified area on a
rotating basis, for example: audits,archiving, yearly documents production..
  • Effectively work with large volumes of data to achieve business objectives
  • Administer the Sunderland Online applications, acceptance, offer processes and

enrolment.

  • Be a central and team source of expertise and advice on Sunderland Online
admissions regarding fairness, transparency and non-standard qualifications;
and to share and embed good practice.
  • Be a central and team source of expertise and advice on Sunderland Online
record maintenance and enrolment, working accurately and efficiently to
guidelines and timelines.
  • Assisting colleagues with the generation, auditing and amendments of student
records, including auditing, monitoring and correction of data.

  • Assisting colleagues to ensure effective operations in a specified area, for
example: DBS, medical application forms: ensuring in all cases that all
applicants/students are cleared by the team within a specified time.
  • Liaising with colleagues in Technical Services and Academic Registry to ensure
that systems are correctly set up to receive applications.
  • Assisting in identifying and notifying third parties of any updates to students’
status i.e, Student loans reporting duties, as determined by external bodies and
within agreed timeframe.
  • Attend meetings and conferences with external agencies (SLC, OfS, HEP, DfE
etc.) as appropriate – assess the impact of new knowledge, and cascade and
disseminate as appropriate.
  • Liaise with external bodies to report and resolve issues relating to the acceptance
of an applicant to the University (SLC, OfS, , HEP, DfE etc.)
  • Liaise with services across the University, including Student Administration, to
ensure that Sunderland Online processes and records are aligned to University
standards.
  • Operate within the framework of institutional imperatives including risk mitigation,
legislative/statutory requirements including maintenance of data.
  • Work collaboratively with others and support stakeholders both internal and
external, including Faculties, Services and HEP, to deliver the Sunderland Online
provision.
  • To undertake other duties, as may be determined from time to time by managers,
which are consistent with the general nature and grade of the job.

Special
Circumstances:

  • In response to the needs of the University, work during some days in University
Closure Periods.

University of Sunderland

Role Profile

Part 2

Part 2A: Essential and Desirable Criteria

Essential


Qualifications and Professional Memberships:

  • Educated to GCSE standard or equivalent qualification; or substantial relevant
experience/ expertise.

Knowledge and Experience:

  • Demonstrable experience of SITS or other database systems.
  • Appropriate breadth of relevant experience in a busy office environment.
  • Proficient use of standard desktop packages and communication tools.
  • Demonstrable ability to interpret regulations and procedures and apply consistently
and fairly.

Desirable

Qualifications and Professional Memberships:

  • A levels or equivalent qualification.

Knowledge and Experience:

  • Experience of working in an HE context.

Part 2B: Key Competencies

Competencies are
assessed at the
interview/selection
testing stage

Communication

Oral and Written

The role holder is required to, understand and convey straightforward information in
a clear and accurate manner and the role holder is required to, understand and
convey information which needs careful explanation or interpretation to help others
understand, taking into account what to communicate and how best to convey the
information to others.


Service Delivery

The role holder is required to deal with internal or external contacts who ask for
service or require information; create a positive image of the organisation by being
responsive and prompt in responding to requests and referring the user to the right
person if necessary; deliver service that is usually initiated by the customer, and
typically involves routine tasks with set standards or procedures and it is an important
requirement to deal with internal or external contacts where the service is usually
initiated by the role holder, working within the organisation's overall procedures or
policies OR proactively seek to explore and understand customers' needs; adapt the
service accordingly to ensure the usefulness or appropriateness and quality of
service (content, time, accuracy, level of information, cost).

Decision Making Processes and Outcomes

Take independent decisions is a requirement and has a minor impact. The role holder
is required to be party to some collaborative decisions; work with others to reach an
optimal conclusion that have a moderate impact. Provide advice or input to contribute
to the decision-making of others is a requirement and has a minor impact.

Planning and Organising Resources

The role holder is required to plan, prioritise and organise their own work or resources
to achieve agreed objectives and it is an important requirement to plan, prioritise and
organise the work or resources of self and others within own area on a daily, weekly
or monthly basis; plan and manage small projects, ensuring the effective use of
resources; receive information from and provide information to others to complete
their planning; monitor progress against the plan.

Teamwork and Motivation

The role holder is required to be supportive and encouraging of others in a team; help
to build co-operation by setting an example and showing a flexible approach to
delivering team results; contribute to building team morale as an active participant in
the team and it is an important requirement to clarify the requirements and agree
clear task objectives for team members; organise and delegate work fairly according
to individual abilities; help the team focus their efforts on the task in hand and motivate
individual team members.

Knowledge and Experience

The role holder is required to apply working knowledge of theory and practice, sharing
this knowledge with others as appropriate; demonstrate continuous specialist
development by acquiring relevant skills and competencies.

Date Completed: March 2023

Student Administration Assistant (Sunderland Online) Multiple Posts Available
University of Sunderland

www.sunderland.ac.uk
Sunderland, United Kingdom
David Bell
$100 to $500 million (USD)
1001 to 5000 Employees
College / University
Colleges & Universities
Education
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