site manager Nanaimo

Lakeview Terrace Strata

Full Time Nanaimo 6500 - 5000 CAD MONTHLY Today

Job description

LAKEVIEW TERRACE BUILDING MANAGER JOB SUMMARY

The Building Manager is responsible for the day-to-day oversight and management of the four buildings, the grounds and the systems that support the buildings. The Building
Manager takes direction from the Strata Council.

Roles & Responsibilities

Ensure all on-site equipment is maintained and in good working order.
Supervise and direct scheduled contractors working in common areas.
Organize trades access to limited common property for any required maintenance or repair work including limited common property attached to individually owned suites. The Building Manager is prohibited from carrying out repairs, organizing appointments for or supervising any contractors in any individually-owned suites for the sole purposes of the owner of the suite.
Performs a walk around the stairwells, and hallways and complete exterior inspection of the building, parkade on a weekly basis. Particular attention is to examine the overall security of the buildings especially the access points.
Be responsible for the cleanliness and maintenance of the common areas.
Perform necessary cleaning and minor repairs on the buildings and grounds.
Assist the strata council on a range of matters as directed.
Assist in resolving residents' complaints and queries, except for issues that are specific to a strata lot.
Oversees the observance of Rules and Bylaws and reminds residents of infringements when necessary.
All moves and deliveries into and out of the buildings are arranged and supervised by the Building Manager.
Manage booking, access to and cleaning of community building rentals. (Building D)

REQUIRED EDUCATION, SKILLS AND ABILITIES

Grade 12, with 5 years or more experience managing buildings of similar size to

Lakeview Terrace.

Knowledge: Proven understanding and experience in the management of building equipment.
Maintenance Skills: Patching, painting, changing locks, filter changes to

HVAC equipment etc.

Strong work ethic: able to perform the job without direct supervision.
Communication: the ability to communicate effectively and efficiently with not only the residents, but Strata Council, property management, trades and services is vital to the role of an effective Building Manager. This would include in person, by phone and by email.
Professional: presents a professional appearance and demeanor at all times
Record Keeping: Able to organize and maintain records using both manual and computerized systems, and relevant software programs to the job.
Proficient in emailing and basic computer skills.

Physical Capacity: Demonstrates physical ability to perform essential job functions, and able to perform job functions safely within all Occupational Health & Safety guidelines.
Administrative Skills: Able to understand and report breaches of Strata rules, bylaws and procedures to Strata Council.
Discretion: Maintains confidentiality and exercise discretion regarding Strata Council matters and personal information concerning residents and owners.
WHMIS Certified.
First Aid certification would be an asset.

ESSENTIAL FUNCTIONS
Primary responsibilities include:
A. Maintenance

Recognize/detect signs of equipment failure or malfunction and report these to the

Stata Council.

Perform general maintenance and minor repairs to the interior and exterior common areas of the buildings including replacing all burnt-out light bulbs, paint touch-up, graffiti control, clean-up of spills, etc.
Ensure that all equipment maintenance and systems servicing is being performed on schedule and documented on software spreadsheets.
When not capable of personally fixing any problem, advise the Strata Council and arrange for the repair of the item with Strata Council approval.
Monitor building systems panel and reset system as required after resolving system notification warnings.
Monitor wood trim and furniture for water damage from washing floor, direct cleaning staff to minimize damage and inform Strata Council if repairs are need.
Inform the Strata Council when Maintenance quotes or bookings are needed.

B. Cleaning

Maintain all common areas to a high standard of cleanliness. On a weekly basis, the front lobbies, exterior front doors area and elevators will be spot-cleaned. The parking levels will be broom-swept on a regular basis. The driveways will be swept and washed on a regular basis. The storage areas will be swept and mopped on a regular basis.

C. Community Room

Maintain all reservations, bookings, payments and accompanying record keeping as well as access as outlined in the guest suite rules.
Consult with the Strata Council when any nonconforming reservations are requested.
Ensure the condition of the Community Room is maintained to a high standard and all furnishings are accounted for and kept in good repair.

D. Bylaws/Rules

Be familiar with the most recent version of all Strata bylaws and rules.

Oversee the observance of Strata bylaws and rules, remind residents, guests and service providers of infringements when necessary and advise the Strata Council if further actions are required.

E. Moves

Book and supervise all move-ins and move-outs and major deliveries into and out of the buildings.
Hang and remove the elevator pads before and after moves, deliveries and private contractors working on individually owned units.
Advise the Strata Council of all moves into and out of the buildings.

F. Record-keeping

Update Enterphone directory as required after move-in and move-out of the buildings.
Maintain and actively manage a current list of entry fobs assigned to residents and program garage entry fobs as requested by residents.
Maintain and manage a list of key fobs that have been assigned to contractors and/or consultants and retrieve these fobs once the work is completed.
Remove lost or stolen fobs from service as soon as informed. Document that the fobs are no longer in service.
Reprogram all fobs for a new owner, any fobs not presented must be canceled. Document fobs reprogrammed and fobs cancelled.
Maintain all information in the strata press system.

G. Other Job Duties

Establish and maintain good working relationships with residents, owners, contract personnel, Strata Manager and the Strata Council while promoting effective relationships between all.
Practice personal safety at all times while on Strata property.
Prepare and submit a monthly report to the Council.
Meet with the Strata Manager either in person or by telephone on a weekly basis.
Represent the Strata in a professional manner both on and off the job, including confidentiality of both Strata and owner/resident business.
Assist in serving or posting Strata Council communications and documents as directed by Strata Council/ Strata Manager.
Control purchases and expenditures in such a manner so as to promote efficiency and achieve budgetary objectives.
When necessary, pick-up miscellaneous items from designated local suppliers.
Maintain a record of common property furnishings and location and monitor the furniture for damage or loss.
Maintain security at all times for restricted access areas, including the key-lock safe.
Prepare monthly report to the Strata Council on events within the Strata for the month.

Job Type: Full-time

Salary: $5,000.00-$6,500.00 per month

Schedule: