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Type

Permanent - Full Time

Location

San Francisco

Job Role

Facilities

Summary

Under the general direction of the Office Managing Partner and Office Manager, the Office Services Clerk is responsible for providing clerical support and office maintenance tasks for attorneys and administrative staff. Annual base compensation of $5,000 to $56,000.

Essential Duties

• Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail using the digital mailroom program. On a daily basis, applies postage and packages parcels and boxes as necessary, before delivering US mail and overnight parcels to the US post office and to express courier service locations. Also, provides local messenger services as needed. Operates binding machine, operating postage machine including ordering postage, performs in-office daily pick up of documents for shredding.
• When necessary travels to local outside vendors (i.e. Kinko’s, Staples) to obtain materials and supplies or to complete projects requiring out of office resources.
• Maintains log of incoming and outgoing faxes
• Maintains inventory of Office and Catering supplies and after receiving approval of Office Manager coordinates with FOH to place order. Maintains supply stock in an orderly and easy to locate manner. Office supplies are stocked in Office Services and conveniencecopy areas within office. Catering supplies are maintained in Pantry, Café and walk-up client beverage station. Verifies packing slips for receipt and delivery before forwarding receipts to Office Manager.
• Maintains supplies in meeting rooms, visitor offices, visitor center and library.
• Sets up and breaks down conference rooms and café space with beverage and food service for meetings, presentations and events.
• Serves as back-up for IT as necessary in setting up equipment connectivity for meetings, presentations and events. Sets up furniture and room configuration.
• Serves as key operator for general maintenance of Office Services equipment including copier, fax, postage, binding and shredding machines. Places service calls when necessary and orders supplies for equipment with approval of the Office Manager.
• Maintains office furniture and equipment, providing light repairs and movement of furniture. Assists with office moves and transfers.
• Completes and email returns copier meter counts.
• Replaces printer toner cartridges and restocks copy paper in all machines when necessary.
• Maintains premises making minor repairs when necessary, e.g. replacing light bulbs, cabinet jams, desk or chair repairs, etc,
• Establishes working relationships with outside vendors and service providers.
• Provides FOH coverage relief for meals and other breaks and also during absences.
• Participates in maintaining manual for department.
• Other duties as required or assigned by supervision.

Required Knowledge & Skills

• Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages.
• Approximately six months to one year of relevant work experience necessary in order to gain an understanding of the office policies and procedures and effectively operate equipment with minimal supervision.
• Ability to organize and prioritize a multitude of tasks and daily responsibilities and complete them under tight time constraints.
• Strong interpersonal skills necessary in order to communicate by phone and in person with employees and vendors and to provide information with ordinary courtesy and tact.
• Ability to retrieve and distribute printed volumes, push and pull packages, books, boxes and files weighing up to 30 pounds and ability to retrieve and replace objects from shelves of up to 8 ft high.
• Ability to travel to private and public buildings via private or public conveyance to assist attorney in attending to client needs on legal matters.
• Must have flexibility for overtime before or after normal work hours.
• Must be able to work independently and as part of a team.

Educational Requirements

• Bachelor’s Degree strongly preferred, high school degree or equivalent required.

About Withersworldwide

Law.com International's Law Firm of the Year 2021

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 18 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration.

Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email [email protected] with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.