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Job description

Who we are

lululemon is a yoga-inspired technical apparel company up to big things. The practice and philosophy of yoga informs our overall purpose to elevate the world through the power of practice. We are proud to be a growing global company with locations across North America, Australia and New Zealand, Europe, and Asia. We owe our success to our innovative product, our emphasis on our stores, our commitment to our people, and the incredible connections we get to make in every community we are in.

Senior Executive Assistant responsibilities:

• Full management and representation of the office of a C-Suite Executive; inclusive of but not limited to management of their calendar, email inbox and personal and business contacts.
• Manages confidential Insider information as it relates to their Executive and department
• Manages activities, communications and materials related to the Board of Directors, Senior Advisory Committees and the Senior Leadership Team.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Organizes and manages complex international multi-leg travel, including oversight of Executives’ end to end travel, detailed daily itineraries and meeting schedules.
• Oversees planning and execution of in-market immersions and store tours.
• Supports Executives and their leadership team in delivering departmental Annual Operating Plan and Annual Strategic Plan.
• Partners with Office of the CEO on annual company calendar.
• In partnership with in-house Mobility team, oversees and supports in the immigration, relocation and employee setup of incoming Senior Executives.
• Authority to make decisions on behalf of the Senior Executive.
• Conducts research background information on behalf of the Senior Executive.
• Maintains confidential personal information of Senior Executive and ensures information is handled appropriately.
• Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Senior Executive.
• Acts as a communications liaison with Department as required, including composing and sending outgoing responses and teamwide communication on behalf of the Senior Executive.
• Organization of departmental events and activities, including offsites.
• Leads and partners with other members of Executive Assistant team to coordinate company wide events/townhalls
• Responds to inquiries or refers them to the appropriate partner.
• Prepares briefing notes and minutes of meetings, as required.
• Delegates and follows up of action items that fall within realm of responsibility.
• Participates as a member on committees or project teams as requested or as appropriate to the role.
• Partner with P&C to maintain Department policies as necessary.
• Providing Senior Executive ad-hoc support on an as needed basis.
• Provides coaching and mentorship to colleagues in regards to Senior Executive requests.

• 5-8+ years’ experience in a Senior Executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Proven ability to work effectively in a demanding and fast paced environment with little or no supervision.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Experience working with a publicly traded company.