Senior Administrator

Senior Administrator Barnard Castle, England

Mitie
Full Time Barnard Castle, England 10.56 - 12.04 GBP Today
Job description

Job Overview

  • To oversee the administration activities to the support services and provide support for HR activities on site whilst managing a small team of admininstrators.

Main Duties

  • Responsible for updating and managing all employees' training files as necessary
  • Responsible for logging personnel information with the central team
  • Monitor staff absences and log with the central team
  • Attend/host interviews and meetings on request
  • Update and monitor GSK My Learning and Mitie E-Learning for all staff
  • Manage all HR administration matters and inform the Site Services Manager
  • Host and take minutes for HR meetings.
  • Log and request machine call outs for cleaning equipment and raise PO's for repairs
  • Raise PO's to the Site Services Manager on request
  • Monitor and maintain Field Glass
  • Check and close Work orders and transfer work orders to the correct person(s)
  • Maintain/update and upload documents in Veeva
  • File paperwork as generated. Archive as required.
  • Liaise with client / client secretaries in a professional manner
  • Update training matrix as required and inform management/supervisors of upcoming training needs.
  • Highlight staff whose training is outstanding to supervisors for immediate training
  • Organise and host training when required
  • To assist with and carry out specified paperwork: i.e. return to work interviews, interviews, investigations / disciplinary, inductions and buddy support
  • Record and update all staff holiday entitlements
  • Answer telephone calls / take messages as required
  • Write change controls for the department in the requested timeline
  • Process payroll during absences of the finance administrators leave
  • Line Manager for Mitie administrators across site
  • Assist the Site Services Manager with any reasonable duties

What we are looking for

  • Proven success in a senior administration position is essential
  • Proven experience of supporting HR activities is essential
  • Must be highly IT literature in all MS systems (Excel, powerpoint, word and outlook)
  • Team leading experience
  • An individual who will embrace Mitie and our clients values
  • Individual must possess exceptional customer service and communication skills
  • Candidate must be organised, good at time management and prioritisation of work and be reliable, punctual and responsible

Senior Administrator
Mitie

www.mitie.com
London, United Kingdom
Phil Bentley
$2 to $5 billion (USD)
10000+ Employees
Company - Public
Building & Personnel Services
1987
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