secretary Chester, England
Job description
Working hours: 22.5 per week
An opportunity has arisen within the Pathology Department for a Haematology Secretary. The post holder will work within a small team providing secretarial support to the Haematology Consultants and associated clinicians within The Countess of Chester NHS Trust Hospital.
We are looking for a highly motivated individual to provide a high standard of audio typing / clerical support. The successful candidate must be able to work using their own initiative, but also as part of a team.
Excellent communication and administrative skills are essential for this role, along with a keen eye for accuracy and detail. Organisational skills are also essential. Consultant diaries and associated clinical activity must be kept up to date to ensure the service we provide to our patients runs smoothly and efficiently.
A working knowledge of general office procedures and Microsoft packages is required, but full training will be given in the use of Medisec and EPR+ software. Knowledge of medical terminology also would be an advantage.
- To arrange routine and urgent patient appointments, liase with patients, GP's, wards and other departments
- To type clinical letters, referrals and other correspondence using digital dictation, prioritising urgent and Fast Track correspondence while ensuring targets are maintained for outpatient letters
- Deal with incoming mail and draft replies when instructed
- To ensure test results are passed on to Consultants promptly
- Scanning of letter and results, photocopying as well as sorting, tracking and filing case notes
- To co-ordinate all aspects of meetings and appointment arrangements as and when required, including maintaining an Outlook calendar, confirming staff availability, booking rooms, arranging catering, constructing agendas as well as taking, typing and distributing minutes.
The Trust provides services in all of the surgical and medical specialties common to a District General Hospital with some specialist services. The Trust serves the whole of the local population currently in excess of 250,000 residents which geographically covers populations in England and North Wales.
The Trust strives to continuously improve and sustain the quality of its services for patients, providing care to more than 445,000 patients per year, with almost 4,000 staff working together putting quality and patient safety, at the heart of everything we do. The organisation provides a wide range of services offering health care to the whole spectrum of the population from birth to the end of life. The Trust complies with its terms of authorisation as a Foundation Trust.
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
