Sales and Event Assistant

Sales and Event Assistant Half Moon Bay, CA

Costanoa Resort
Full Time Half Moon Bay, CA 25 - 28 USD HOURLY Today
Job description

Job description

Sales & Events Assistant

The Sales & Events Assistant is responsible for coordinating and assisting in the daily operations of the Catering Sales & Conference Services team. You will provide direct administrative support while performing a wide range of duties. You will also assist with day-of events to ensure our Guests have the best experience possible. This position is a blend of administrative work, hands on during events, and part customer service.

What You Will Be Doing:

  • Provide administrative support to Catering and Sales teams including merging proposal letters and letters of agreement, mailings, distribution of all banquet event orders, and daily distribution of all changes.
  • Prepare and distribute the Catering 10-day Listing of Events weekly.
  • Assist with new inquiries and emails.
  • Calling clients with details on events
  • Assist with billing as necessary, posting deposits, and closing billing.
  • Ability to generate accurate invoices.
  • Complete and abide by standard operating procedure and checklists for each group.
  • Maintain up-keeping of all Banquet Event Orders, ensuring all changes requested by Event Coordinator or Director are updated.
  • Manage communication in the Catering Sales Office and Catering Team, including answering telephone calls and emails.
  • Participate in daily inspection of all banquet rooms prior to client's arrival to ensure all set ups and floor plans are accurate according to the banquet event orders.
  • Develop skills to conduct site inspections and tours for walk-in appointments independently.
  • Have complete knowledge of hotel services and accommodations.
  • Participate in hotel and sales training programs when applicable.
  • Jump in with the catering team as needed.
  • Maintain and update inventory materials and lists, such as beverage and spirits lists.
  • Ensure prompt and courteous service is extended to both internal and external customers.

Your Experience and Skills Include:

  • Previous experience in Events, Food & Beverage advantageous.
  • Previous Catering, Hotel, Resort experience
  • Mastery of Microsoft Office Suite including Excel and Word.
  • Knowledge of TripleSeat and AllSeating is a plus.
  • Ability to learn and master multiple software platforms.
  • Must be professional, enthusiastic, a strong team player and possess excellent organizational skills.
  • Exercise a sense of discretion and maintain client privacy.
  • Energetic, self-motivated and flexible to change.
  • Excellent verbal and written communication skills.
  • Proven ability to meet deadlines in a fast-paced work environment.

Job Type: Full-time

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

  • Flexible schedule
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Holidays
  • Monday to Friday
  • Weekend availability

Supplemental pay types:

  • Signing bonus

Education:

  • High school or equivalent (Preferred)

Experience:

  • Hospitality: 2 years (Preferred)
  • Catering: 1 year (Preferred)

License/Certification:

  • Driver's License (Preferred)

Work Location: In person

Sales and Event Assistant
Costanoa Resort

www.costanoa.com
Pescadero, United States
Unknown / Non-Applicable
1 to 50 Employees
Company - Private
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