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Job description

Job description

Sales & Events Assistant

The Sales & Events Assistant is responsible for coordinating and assisting in the daily operations of the Catering Sales & Conference Services team. You will provide direct administrative support while performing a wide range of duties. You will also assist with day-of events to ensure our Guests have the best experience possible. This position is a blend of administrative work, hands on during events, and part customer service.

What You Will Be Doing:

• Provide administrative support to Catering and Sales teams including merging proposal letters and letters of agreement, mailings, distribution of all banquet event orders, and daily distribution of all changes.
• Prepare and distribute the Catering 10-day Listing of Events weekly.
• Assist with new inquiries and emails.
• Calling clients with details on events
• Assist with billing as necessary, posting deposits, and closing billing.
• Ability to generate accurate invoices.
• Complete and abide by standard operating procedure and checklists for each group.
• Maintain up-keeping of all Banquet Event Orders, ensuring all changes requested by Event Coordinator or Director are updated.
• Manage communication in the Catering Sales Office and Catering Team, including answering telephone calls and emails.
• Participate in daily inspection of all banquet rooms prior to client's arrival to ensure all set ups and floor plans are accurate according to the banquet event orders.
• Develop skills to conduct site inspections and tours for walk-in appointments independently.
• Have complete knowledge of hotel services and accommodations.
• Participate in hotel and sales training programs when applicable.
• Jump in with the catering team as needed.
• Maintain and update inventory materials and lists, such as beverage and spirits lists.
• Ensure prompt and courteous service is extended to both internal and external customers.

Your Experience and Skills Include:

• Previous experience in Events, Food & Beverage advantageous.
• Previous Catering, Hotel, Resort experience
• Mastery of Microsoft Office Suite including Excel and Word.
• Knowledge of TripleSeat and AllSeating is a plus.
• Ability to learn and master multiple software platforms.
• Must be professional, enthusiastic, a strong team player and possess excellent organizational skills.
• Exercise a sense of discretion and maintain client privacy.
• Energetic, self-motivated and flexible to change.
• Excellent verbal and written communication skills.
• Proven ability to meet deadlines in a fast-paced work environment.

Job Type: Full-time

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Signing bonus

Education:

• High school or equivalent (Preferred)

Experience:

• Hospitality: 2 years (Preferred)
• Catering: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person