Job description

Receptionist

Swindon

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

Some of your benefits

• Flexible benefits package: including gym membership, child-care, bike to work
• Discretionary annual staff bonus
• Healthcare & life cover plans
• Long service additional holidays, option to buy and sell holiday plus your birthday off
• Access to employee savings website and discount deals
• Staff events throughout the year

About the role

We currently have a permanent position available in our Swindon office. You will need to provide friendly and efficient reception and office administration services to external clients, visitors, callers and employees. To act as a problem solver and use your initiative when faced with a wide range of queries. This is a full-time office-based position 9am-5pm

Some of your duties & responsibilities

• Answering the phone – being proactive on the phones at all times of the day (excluding lunch break)
• Post - Opening and date stamping post, putting it into the correct team folders, opening internal mail from other offices and logging into post book, responsible for all special and recorded deliveries in and out of the firm, and franking all out going post
• Meeting and greeting clients
• Maintaining the franking machine – topping it with credit where necessary, ordering ink.
• Meeting Rooms – set up all meetings with pens, water, tea, coffee, glasses, biscuits, and lunch as required
• Office administration, including issuing invoices for approval, ordering stationery and office supplies
• Provide administrative assistance to other teams when required
• Liaison with the Senior Management Team to ensure smooth running of the office
• Ensure office standards maintained are maintained, including liaison with office cleaners and other suppliers and contractors
• Assist with travel bookings via the Flight Centre
• Any other duties as required by the company

Personal requirements

• Prior experience as a Receptionist or Administrator working for a corporate company or firm
• Ability to actively manage a busy switchboard
• Positive outlook with a helpful and customer service orientated attitude
• Good computer skills
• Excellent attention to detail

Workman LLP /FM will use your personal data to evaluate and respond to your application. This may result in us processing personal data which is classified as “special” under data protection legislation. Where this is the case, our basis for processing special category personal data is that it is in the public interest for us to ensure meaningful equal opportunity and diversity monitoring and reporting. For more information on how Workman LLP/FM uses personal data and your rights in respect of your data, please visit the Fair Processing Notice on our website www.workman.co.uk

IND1

Job Types: Full-time, Permanent

Salary: £18,000.00-£21,000.00 per year

Benefits:

• Childcare
• Company events
• Cycle to work scheme
• Gym membership
• Life insurance
• Store discount

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Swindon, SN1 1DA: reliably commute or plan to relocate before starting work (required)

Experience:

• Receptionist: 1 year (required)
• Admin: 1 year (preferred)

Work Location: In person

Reference ID: REC/SW