receptionist Surrey
Job description
Wilson Rasmussen LLP is a leading Surrey law firm that provides legal services to clients in areas of Real Estate, Property Development, Business & Commercial Law, Wills & Estates and Immigration.
We value a firm culture that fosters collegiality and respect for everyone on the team while rewarding individual responsibility, initiative, and creativity.
Wilson Rasmussen has a service-oriented culture and we pride ourselves in providing an exceptional client experience. Our growing firm is currently seeking a full-time Legal Receptionist to join our firm.
WHO YOU ARE
The successful candidate will have the following:
- One year of experience working as a receptionist in a law firm or notary public office is a must.
- On year of experience working on an administrative or customer service support role.
- Excellent verbal and written communication skills and are proficient with Microsoft® Office applications.
- Experience opening and closing files, handling high volume of calls and doing other office administrative matter.
- Experience doing conflict searches and opening files in legal software.
- Superior organizational and interpersonal skills, the ability to handle a high volume of work with tight deadlines and a keen attention to detail. You are able to use sound judgement to make decisions and can successfully manage multiple changing priorities.
- Excellent telephone manners.
- Ability to build rapport with clients, and are committed to providing timely, accurate responses to all stakeholders.
- Be detail oriented and most importantly have the desire to learn.
WHAT YOU WILL DO
Your primary duties will be the following:
- Answering incoming calls, handle all incoming and outgoing correspondence
- Schedule appointments and greet all clients
- Maintaining board rooms and supplies room
- Assisting with distribution of mail and couriers and replenishment of supplies
- Photocopying, scanning, data entry, and filing
- Calendar organization and time management for lawyers
- Keep track of referral sources
- Answering emails
- Updating and improving office organization systems
- Ordering couriers
- Completing file openings and file closings
- Conducting conflict searches and other searches.
- Communicating maintenance issues to equipment suppliers and/or IT professional
- Performing other related duties as required, and providing clerical or administrative support as requested
Our firm offers growth in your professional career, a competitive salary, a comprehensive benefits package, paid time off, team lunches and a healthy work/life balance. If you are passionate about helping others, please submit your resume by replying to this posting.
Job Types: Full-time, Permanent
Salary: $18.00-$25.00 per hour
Benefits:
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Overtime pay
COVID-19 considerations:
To keep our team safe, we have installed plexi-glass. Mask are mandatory within our office. We are following the Public Health Order and Guidelines.
Education:
- Secondary School (preferred)
Experience:
- Legal Receptionst: 1 year (preferred)
- Administrative Assistant: 1 year (preferred)
Work Location: In person
Expected start date: REPLACEMENT_STRING06-05
