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Key Responsibilities

• Operating the switchboard & dealing with calls
• Meeting and greeting clients and notify staff of visitors
• Maintaining general tidiness of reception area and meeting rooms
• Making teas and coffees for clients and providing refreshments where appropriate
• Booking boardrooms and showing clients to meetings
• Keeping reception brochures up to date
• Taking responsibility and initiative for solving problems regarding reception issues where possible.
• Keeping the property lists, magazines and newspapers up to date and tidy in reception
• Distributing incoming post and process outgoing post
• Helping other departments with mail outs/ photocopying etc.
• Assisting other departments with some aspects of advertising
• General office duties
• Monitoring and updating stationery supplies
• Ordering Kitchen Supplies for the office
• Dealing with all Office Invoices, processing and sending to Cambridge regional HQ
• Liaising with Building Security about visitors
• Assisting with organisation of office events
• Kitchen Duties.
• Liaising with Office Manager and undertaking tasks on their behalf in regard to Health and Safety within the office.

Key Skills

• Punctual
• Professional Approach
• Excellent Organisational Skills
• Ability to Manage Time and Prioritise Tasks
• Self-Motivated
• Responsible and Reliable
• Cheerful and Energetic
• Helpful and Approachable
• Excellent telephone manner
• Good Grammar/Spelling
  
• Computer literate with IT skills including Outlook, Microsoft Office, Excel and PowerPoint.
  

Team Overview

This role is placed in an office of 42 people across 7 teams.

Please note this is a part time position (25 hours per week).