receptionist

receptionist Bedford, England

Premier Solicitors
Full Time Bedford, England 18000 - 12.04 GBP ANNUAL Today
Job description

Main purpose of job

The prime role of the Receptionist/Administrative Assistant is to provide direct support to his/her principal to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The Receptionist/Administrative Assistant is expected to use a high degree of self-management and initiative.

Key tasks

1. Assist with opening, scanning and indexing of incoming post.

2. Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.

3. Prepare mail and enclosures for dispatch, whether by post or e-mail.

4. Carry out copying tasks whenever asked to.

5. Assist in answering the firm’s telephone calls by transferring calls to the correct departments and taking messages for other members of staff.

6. Assist with archiving of files /records in line with the firms procedures.

7. Prepare a meeting room for meetings as necessary and carry out the tidying and clearance of the room at the end of the meeting.

8. Provide refreshments when asked to do so by the supervising Fee Earner/ Partner.

9. Provide support to other administrative assistants as required.

10. Administer the firms file review procedure.

11. Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.

12. Undertake any specific training when required to do so and overall to have a responsibility towards self-development.

13. Ensure the confidentiality of all the firm’s and clients documentation and information.

14. Undertake other clerical and accounts and administrative duties as may reasonably be required from time to time.

The successful candidate must:

Be Computer literate with a working knowledge of Microsoft Office packages, Office systems and procedures.

Understand Information management systems and the associated legislation surrounding them.

Experience Required;

Using IT systems and packages, in particular Microsoft Office.

Working as part of a team and on own initiative.

Responding to queries and simple problem solving.

Setting up and maintaining manual and electronic filing systems.

Diary management and appointment booking using computerised systems.

Practical experience of working in a busy office environment.

Job Types: Full-time, Permanent

Salary: From £18,000.00 per year

Schedule:

  • Monday to Friday

Work Location: In person

Reference ID: Rec/Admin

receptionist
Premier Solicitors

Related Jobs

All Related Listed jobs

Control Room Operative
SARIA Ltd Widnes, England 20000 - 32832 GBP ANNUAL Today

Troubleshooting production / engineering problems on a busy Energy Plant, including basic engineering knowledge.

petroleum engineer
Endeavor Energy Resources Midland, TX 110345 - 70892 USD ANNUAL Today

As one of the largest employers in the Permian, we’re committed to the success of our employees and providing an environment that...

Supermarket Assistant
Waitrose Havant, England 10.5 - 11.48 GBP HOURLY Today

The role of a supermarket assistant involves a range of tasks, including advising and serving customers, moving and replenishing stock, carrying out

Cleaner
wharfedale cleaning Keighley, England 9.5 GBP HOURLY Today

Monday, Wednesday and Friday 12-2pm (times could be flexible). Job Types: Part-time, Permanent. Part-time hours: 6 per week.

project manager
Talent Solution TAPFIN London, England 112.5 - 100 GBP HOURLY Today

Talent Solution TAPFIN London, United...