Receptionist London, England
Job description
ABOUT ONEX:
Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX.
Onex has $48.4 billion in assets under management ("AUM"), of which $33.5 billion is fee-generating and $7.9 billion is Onex' own investing capital. Onex' two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third-party investors, or limited partners, and invest them, along with Onex' own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, public debt and public equity strategies. Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies and family offices. In addition, through our private wealth platform, we service high net worth clients in Canada.
With offices in Toronto, New York, New Jersey, Boston and London, Onex and its experienced management teams are collectively the largest investors across Onex' platforms.
As a Receptionist will be responsible for various administrative duties supporting the London office. This role will meet guests upon immediate arrival with a positive and exceptional guest service approach.
Responsibilities:
- Offer refreshments to guests and clients.
- Ordering of daily breakfast items.
- Answer phones in a timely and professional manner, routing calls as necessary.
- Coordinate and manage conference room requests via room schedules in Outlook. Prepare and tidy up conference rooms, work with the meeting organizer for all catering requests, manage catering vendors and ensure a timely delivery of all requests.
- Receive, sort, and deliver all incoming mail. Prepare outgoing mail and coordinate deliveries with various courier services.
- Provide a variety of administrative support to the larger Administration team including, but not limited, to scanning documents, faxing, photocopying, filing, and binding presentations.
- Address requests related to heat, cold, lighting, spills and other day-to-day matters.
- Manage office supplies, take inventory and re-stock as needed.
- Ensure cleanliness and organization of all kitchens and proper storage of all beverages, snacks and other kitchen items.
- Maintain copy room cleanliness, organization, and inventory lists. Place vendor orders based on supply / demand and special requests.
- Assist with reconciling and coding reception related invoices in Coupa expense system.
- Other administrative duties as required.
Requirements:
- Demonstrated professionalism and polished, confident demeanor.
- Strong communication and interpersonal skills.
- Comfortable interacting with senior executives internal and external to the firm.
- A strong team player who is able to work well in a collaborative environment and independently.
- Proactive with the ability to problem solve and anticipate needs.
- Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
- Exceptional meeting room calendar management with the ability to detect conflicts and errors.
- Enthusiastic and strong work ethic with a focus on accuracy and attention to detail.
- Ability to perform well under pressure.
- Understanding and adherence to the highest level of confidentiality.
- College diploma or university degree with a minimum of 2 years related experience preferred.
OUR TEAM & COMMITMENT:
Onex is led by the firm's founder and CEO, Gerry Schwartz, our President, Bobby Le Blanc, and experienced leaders at each of our businesses. We have over 170 investment professionals across all platforms, supported by approximately 265 professionals dedicated to our corporate functions and investment platforms. Consistent with our One Onex approach, the teams share and leverage sector expertise, and sourcing and origination opportunities across all business lines.
Our culture is guided by our strong commitment to accountability, intellectual honesty and respect for all our partners and stakeholders. Onex was formed on principles of entrepreneurialism and responsible investing and our team is united in recognizing the value of collaboration, diversity of perspective and background, and an inclusive environment.
DIVERSITY, EQUITY & INCLUSION:
Onex recognizes that a diverse team and inclusive environment are vital in contributing to our continued success as an investment and asset manager. Our Diversity & Inclusion Leadership Council, co-chaired by our President and Head of Shareholder Relations and Communications, is responsible for championing diversity and inclusion across the firm, including supporting the development and success of Onex' employee resource groups.
We believe that diverse perspectives create better outcomes for us and our stakeholders, including the companies we invest in, our shareholders, investors and clients, as well as the communities we serve. Onex' commitment to diversity and inclusion includes increasing our focus on attracting and retaining employees from diverse backgrounds, creating additional awareness of diversity issues and benefits, fostering and inspiring a more supportive environment where inclusivity is expected and prioritized, and embedding accountability for diversity throughout the firm.
ENVIRONMENTAL, SOCIAL & GOVERNANCE:
We are committed to delivering value for all of our stakeholders – our shareholders, investors, employees, operating companies and the communities in which we operate. Responsible governance throughout Onex and across our platforms is fundamental to the success of our organization. We hold ourselves to the highest standards of good governance, which builds trust and confidence in our stewardship of capital.
Recent initiatives include the addition of resources to our environmental, social and governance ("ESG") team and progress on our efforts to measure carbon emissions across Onex and our investment platforms. To remain aligned with emerging best practices, we participate in several industry initiatives, including the ESG Data Convergence Initiative, Initiative Climat International ("iCI"), the Principles for Responsible Investment ("PRI"), the IFRS Sustainability Alliance and FCLT Global, among others. We expect our program to continue to expand, while remaining rooted in our founding principle of responsible investing.
