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Job description

JOB TITLE: Admin Assistant/Receptionist
REPORTING TO: Managing Director
ACCESSIBLE TO: Principal
SALARY: £26-£28K salary based on qualification and relevant experience. 3 months probationary period. Performance review after one year of employment.

JOB DESCRIPTION

PURPOSE:

The Administrative Assistant is responsible for providing clerical and administrative support to the students monitoring and admission/enrolment activities. He/she maintains a current knowledge of appropriate college policies, processes and procedures in an effort to assure efficiency and integrity of the office.

Main responsibilities:

· Provision of general administrative duties for colleagues and students

· Registering new students into the ICTM system

· Updating student records into the ICTM system

· Preparing enrolment and other relevant letters (e.g. council tax, deferral etc.)

· Entering attendance register

· Phone calls for low attendance on daily basis

· Checking that student files are complete and contacting students with incomplete files

· Responsible for ensuring security of student files and the recording and return of files in use by colleagues

· Replying any queries regarding students from any relevant organisations

· Printing ID cards

· Sending text messages

· Filing documents/letters

· Management of the TFL discount scheme for students

· Drafting of letters at the request of the Managing Director and Principal

Additional responsibilities:

· Covering Reception as and when required

· Photocopying and scanning

· Providing enrolment and administrative advice to students

· Providing administrative assistance at open days and during student induction

· Distribution and collection of student satisfaction questionnaires

· Implementation of disability access scheme by providing car park and lift usage for students who have necessary approval for the same

· Assist all other members of the College Admin team with overflow work when required

· Act as a responsible and active team member, meeting agreed deadlines and developing productive working relationships with other members of staff, demonstrating by example that the views of other team members are respected

· Any other duties as determined by the College management.

Benefits:

· The College will offer a competitive salary in the range of £26-£28K, depending on qualifications and prior experience. In addition, there will be 33 days holiday (including 8 bank holidays) per annum. During Christmas time, staff can either take three days holiday or have tasks assigned by their line manager. A range of work-life balance opportunities and family-friendly negotiated working arrangements are available. A 5-8% private pension contribution may also be made by the College.

· Application process

· Applicants must be able to demonstrate their eligibility to work in the United Kingdom in accordance with the Immigration Act 2016.

· If selected for the role, you will be asked to provide the contact details of two referees. Your named referees will be required to provide a satisfactory reference prior to any formal offer of appointment being made.

Job Types: Full-time, Permanent

Salary: £26,000.00-£28,000.00 per year

Benefits:

• Canteen
• Company events
• Company pension
• Discounted or free food
• Sick pay

Schedule:

• Monday to Friday
• Overtime
• Weekend availability

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• London, E1 1EG: reliably commute or plan to relocate before starting work (required)

Education:

• A-Level or equivalent (preferred)

Experience:

• Administrative experience: 3 years (required)

Language:

• English (preferred)

Work Location: In person

Application deadline: 31/08/2023
Reference ID: ADMIN002/23
Expected start date: 15/09/2023