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Job description

We are offering opportunity for a fixed term contract to cover Maternity leave working in an executive office in the financial area of Snowhill, Birmingham.

If you enjoy meeting people, have great customer service and attention to detail this is the role for you.

The ideal candidate must have the following:-

• Previous experience in a reception/administration office environment
• Ability to multitask
• Prioritise and manage your workload
• Work without direct supervision

Key Responsibilities

• Collecting milk, newspapers, post and parcel deliveries from central Security office
• Opening office post and distributing to team
• Answering incoming calls, taking messages, transferring calls or assisting where possible
• Ensuring reception and meeting rooms are cleared after meetings and events
• Keeping general areas of office clear and tidy (reception, post room, print room etc)
• Meeting and greeting guests (If client meetings, team admin are asked to meet and greet, but you will cover and assist in their absence)
• Responsible for setting up meeting rooms for larger meetings and events as well as meeting and greeting
• Ordering catered lunches when required
• Ensure printers and tech equipment is up and running, report any issues to IT
• Process end of day post via Click & Drop system and complete necessary paperwork, leave post at collection point
• Order postal supplies via Royal Mail
• Keep a check on stationery supplies and kitchen supplies, and order via the appropriate person/team
• Responsible for booking parking and meeting rooms
• Organising office and building passes with in-house and external security teams
• Manage diary and work with wider Sodexo team to book in any contractor works
• Meet with contractors when required to discuss any issues on-site and provide access
• Raise any facilities faults via the Sodexo helpdesk and keep track of progress
• Raise permit requests where required via Meridian for any contractor works in landlord areas
• Send daily guest and parking email to front of house and security
• Arranging couriers when required
• Build relationship with Sodexo cleaning team, ensure they have all necessary cleaning supplies for site and be on-site point of contact for them should they need to raise any issues

Schedule

Monday to Friday - 8.30am -4.30pm

Job Type: Fixed term contract
Contract length: 12 months

Salary: £22,425.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Experience:

• Customer service: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 09/06/2023
Expected start date: 10/07/2023