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Job Description: Estate Manager SF Bay Area / Peninsula

Estate located in San Francisco Bay Area on more than 30 acres.

Reports to Owner

Position Summary

Supervise and manage all estate operations activities and functions, to meet or exceed the Owners’ direction and expectations, in an effective and efficient manner. Ensures the overall wellbeing, comfort, security and safety of the family and guests. Provides supervision and training, and develops procedures for household and estate staff to meet these goals. Care and maintenance of grounds and gardens. Oversees all contractor functions, contract support development, expense approvals, and develops budgets for the Owners’ approval.

Responsibilities and Duties

· Responsible for developing, implementing, and maintaining a living environment that meets or exceeds the Owner’s expectations and ensures an optimum level of comfort, safety, security, and privacy for the family.

· Staff and manage security function.

· Staff and manage ground and garden maintenance function.

· Supervise maintenance of HVAC, plumbing, electrical, and AV systems.

· Responsible for all operational, administrative, human resource, contractual and financial matters relating to the effective and efficient management of the property;

· Establish and maintain policies and programs to ensure that estate and family services are delivered to the highest standards;

· Create annual budgets, as approved by Owner;

· Review and approve contractor invoices, household bills, estate employee time cards and review accounting records of acquisitions and expenses;

· Responsible for security and daily operations of estate;

· Supervise and train household staff ;

· Create and implement preventative maintenance programs for all facilities to ensure asset preservation;

· Manage and supervise staff and contractors responsible for specific estate support functions;

· Establishes contractor relationships and implements service agreements that provide the highest level of service at competitive rates;

· Act as Owner’s representative and Project Manager for all construction, landscape and renovation projects, including the review, selection, and supervision of architects, designers, and contractors;

· Oversee all vendor work including roofing, plumbing, electric, repair, pest control, repair and painting as related to all maintenance and capital projects;

· Coordinate shipping, receiving and maintaining extensive fine art and furniture collection;

· Responsible for event and guest scheduling for all locations, ordering and stocking of supplies and all required vendor support services;

· Responsible for all building operations, maintenance, safety and security. This includes supervising the Operations/Grounds Manager;

· Maintains a consistent presence to ensure the safety of the property and its inhabitants. This includes quick response to any emergency situation;

· Ensures that highest standards of hygiene and safety are followed in work activities;

· Coordinates with other appropriate staff at the Owner’s office to ensure proper coordination of estate matters.

· Provide advice and consultation relative to Owner’s other properties as directed by Owner.

· Other duties as directed by the Owner.

Job Type: Full-time

Pay: $150,000.00 - $250,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: In person

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