Purchasing Administrative Assistant North Shields, England
Job description
Job Title: Purchasing and Administration Assistant
Southbay Civil Engineering are looking to recruit an enthusiastic Purchasing and Administration Assistant. Ideally with a background or experience in a purchase/supply chain role, however it is also open to entry level applicants who may be looking for an opportunity to step into a purchasing and supply chain position. Reporting to the Buyer, it is a small team that works together and you will be expected to assist with other general office duties such as processing invoices, dealing with queries, answering telephone, greeting visitors as and when required, as well as providing admin assistance to the Financial Controller when required.
Main Duties:
Handling and raising Purchase Orders for internal and external purchases.
Updating systems accurately.
Liaising with internal and external parties.
Dealing with delivery paperwork and documentation and resolving any discrepancies.
Assist the Buyer with the coordination and sourcing of new cost effective and high-quality suppliers and negotiating rates.
Investigate any Purchase Order discrepancies/GRNI reports liaising with suppliers and site.
Supplier Statement reconciliation.
Reconcile any discrepancies or errors identified with suppliers.
Assist the Accounts Administrator with the receipt and posting of incoming supplier invoices and credit notes - matching with purchase orders, delivery notes and other supporting documents.
Provide cover for any holiday or sickness where appropriate and assist with additional tasks as and when required.
Adhere to the company’s policies and procedures and ensure strict confidentiality at all times.
Be comfortable communicating with suppliers/site-based staff to resolve external and internal queries either by phone or email.
The duties and responsibilities highlighted in this job description are indicative and may vary over time. Post holder are expected to undertake other duties and responsibilities relevant to the nature, level and extent of the post.
Knowledge, Skills and Experience Required:
Experience of working in a similar role preferred (especially in Civil Engineering/Construction) but not essential
Good IT skills, fully computer literate – comfortable with Office and accounting software, Experience of Sage 50 an advantage but not essential.
Attention to detail and accuracy with data inputting and reporting
Strong communication, interpersonal and organisational skills with an ability to communicate with staff of all levels
Ability to meet targets and deadlines
Team player willing to assist colleagues and work flexibly
Salary £19,000.00 - £23,000.00 dependant on experience
Job Type: Full time/Permanent position. Office based in North Shields. Monday to Friday.
Working Hours: Mon to Thurs 9.00am to 5.00pm, Fri 9.00am to 4.30pm
25 days leave + Bank Holidays
Job Type: Full-time
Salary: £19,000.00-£23,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- North Shields, NE29 8RD: reliably commute or plan to relocate before starting work (required)
Work Location: One location
