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Job Title: Projects Assistant (Academic Partnerships)

Department: Projects

Status: Full time permanent contract

Reports to: Head of Academic Partnerships

The Projects Team comprises Academic Partnerships, Special Projects and Community Partnerships.

The Projects Assistant (Academic Partnerships) primarily supports the Head of Academic Partnerships, working with colleagues across Opera North and our partner Higher Education Institutions (universities) on particular project organisation and delivery. Working flexibly, and prioritising Academic Partnerships workloads, this role also provides support to the wider Projects team.

Opera North is one of the UK’s leading cultural organisations engaged in collaborations with Higher Education (HE), and since 2007 has actively developed partnerships and relationships with universities including the University of Leeds (the DARE collaboration), Leeds Conservatoire, York, Hull and Newcastle and other regional institutions.

Main Purpose of the Job

To support the Head of Academic Partnerships to deliver Opera North’s Academic Partnerships Strategy, providing a key organisational and delivery function which ensures commitments are met, existing and new partnerships are grown, profile is raised, and objectives are achieved. As part of the wider Projects team, the Projects Assistant will also support the wider department’s work on special projects, including the Howard Assembly Room performance programme and our work with community partners.

Key Responsibilities

Responsibilities include but are not limited to:

General

• As a member of the Opera North Academic Partnerships team, play an active role in monitoring, coordinating, communicating and delivering activity internally and externally
• Participate in organisation-wide activity
• Maintain and share an awareness of relevant developments in the HE and Cultural sectors
• Maintain and share an awareness of equality, diversity and inclusion in relation to Opera North and the wider arts sector

For Academic partnerships

• Act as the day-to-day contact for internal and external enquiries about Opera North’s existing and potential collaborations with HE
• Monitor and report on progress on ON Academic Partnerships activity including partnership agreements; collating data to produce and present summary reports; updating the department’s activity log; and maintaining accurate budget and expenditure records
• Support and assist with student engagement, including placements and internships, workshops, masterclasses, and other student-focused activity
• Assist with the delivery of identified initiatives such as the DARE Art Prize and other public-facing university projects
• Organise and participate in internal and external events and meetings
• Undertake Academic Partnerships social media activity and maintain the DARE website
• Keep the Opera North Communications team informed of HE activity to ensure appropriate internal and external communications
• Undertake research and enquiry into the HE and Cultural sectors as required, and prepare summary reports

For the Projects Team

• Working flexibly, and prioritising Academic Partnerships workloads, this role also provides support to the wider Projects team under the supervision and delegation of the Projects Producer and in consultation with the Head of Academic Partnerships.
• Support will include some administrative tasks such as making payments, issuing contracts and updating financial records; assisting the Community Partnerships team with special events both at Opera North’s performance venues and in community settings; and providing assistance to the Projects Producer at some public performance events.
• Identify and support areas for improvement in relation to the wider Projects Team’s systems and processes.

PERSON SPECIFICATION

All employees are expected to provide proof of their right to work in the UK before or on their first day of employment.

ADDITIONAL RESPONSIBILITIES

• Any other duties as may reasonably be required within the level and scope of the post.
• Ensuring the highest standards of professional performance are maintained.
• Supporting and wherever possible promoting and contributing to equality, diversity and inclusion within the organisation.
• Taking reasonable care of your own health and safety and that of any person who may be affected by your acts or omissions, including following Opera North health and safety procedures and co-operating with the organisation on health and safety issues.
• Participating in arrangements for performance review and appraisal.
• Ensuring that professional skills are regularly updated through participation in learning and development activities.

TERMS AND CONDITIONS

Salary range: c. £20,500 per annum

Hours of work: 35 hours per week, 9.30 a.m. to 5.30 p.m., Mon-Fri with an hour unpaid for lunch. Occasional evening or weekend work. Opera North currently operates hybrid working.

Type of contract: Permanent, full-time

Normal place of work: Opera North, Howard Opera Centre, 8 Harrison Street, Leeds, LS1 6PA

Notice: 6 weeks

Holiday entitlement: 33 days inclusive of 8 statutory holidays per year.

Pension: Opera North will automatically enrol you into the company pension scheme upon appointment and after 3 months’ service will contribute equivalent to 5.5% of your basic pay, should you meet the current legislative criteria. You will be required to make a personal contribution of 2.5% of your basic pay.