Project Support Officer Gatwick, England
Job description
Date: 21-Apr-2023
Location: Gatwick, GB
Company: Civil Aviation Authority
Salary: Up to £26,244 dependent upon experience
Contract Type: Permanent – Full Time
We are the UK's aviation regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.
The Role
We have an exciting new role to join our Portfolio Management Office (PMO). The Project Support Officer will provide support and for leading project management coordination activities. You will be assisting the Department and project teams with administrative and project delivery duties, supporting the completion of project deliverables within defined cost, time, and quality boundaries.
Key Responsibilities
- Arranging Portfolio Management (and programme/project) meetings, taking notes, recording, and updating actions, recording decisions
- Creating and maintaining document libraries, acting as coordinator for programme/project documentation including document version control
- Collaborate with Project and Programme Managers to log, manage and analyse the progress of projects using Microsoft Project, Excel, and our PPM tool
- Monitor project schedule and budgets and prepare progress reports liaising with key stakeholders
- Maintain and monitor risk, issue, assumption, and dependency (RAID) logs
- Prepare reports, briefing papers and other documents, ensuring they are submitted on time
- Support project financial management through the raising of purchase orders, resolving invoice queries and maintaining finance trackers
- SharePoint administrator for the department – creating sites, maintaining access permissions, and advising on best practice
About You
We are looking for a Project Support Officer who has experience in project work with knowledge of concepts for managing both Agile and Waterfall programmes/projects, preferably supported by project management qualification.
You will have experience of developing effective relationships, data collection and summarising information in addition you will also have strong organisation, and time management skills.
If you have excellent IT skills with all Microsoft Office products and familiar with collaborative working, IT solutions is desirable (e.g. SharePoint) we would love to hear from you.
What Can We Offer You?
As an employer we are focused on the development of our people, and you will have the opportunity to work alongside creative and collaborative team members who are keen to make a difference to the organisation.
Additional Information
For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.
To be vetted we will usually expect a reasonable period of residency in the UK so that meaningful checks can be undertaken. This can either be 3 years or 5 years depending on the level required (CTC or SC). If you do not meet these requirements, we may not be able to accept your application. For more information please visit - Vetting explained - GOV.UK (www.gov.uk)
The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.
Working With Us
We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!
We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.
We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.
We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.
As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. If you require an adjustment for any reason, please let us know.
Our Values
Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here
Closing Date: Friday 5th May 2023
Interview Date: W/C Monday 15th May 2023
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
No recruitment agencies please.
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