Project Admin Assistant Scotland

Wood Plc

Full Time Scotland 10.56 - 12.04 GBP Today

Job description

Overview / Responsibilities:

Wood's Power Solutions Team is recruiting a Project Admin Assistant to work on a large project. This role will be home based initially before moving to the site in mid 2024. The site location is North Argyll, Scotland so you'll need to be happy working at this location.

Overview / Responsibilities:

Prepare and manage project correspondence, reports and documents
Formatting of project deliverables to a very high standard
Organise and coordinate meetings including room and resource bookings / lunch arrangements
Maintain schedules and calendars for project team/project manager/project director and corporate leadership
Set up and maintain project filing systems, BMS, Projectwise
Travel Coordination duties –liaise with travel team to book flights, taxis, hotels and travel visa applications
Undertake office management tasks to support the project task force work environment.
Reception duties, organising visitor attendance on entry to the project
Liaison with project team to facilitate minutes for meetings
Working closely with project director to organise project documentation

HSSE and Quality Responsibilities:

Take reasonable care of your own health and safety and of others who may be affected by your actions
Co-operate with Wood by following all relevant health and safety policies and practice safe work habits
Report all injuries, incidents and near misses and to support our behavioural based observation system
Implement established procedures to ensure compliance to Quality and HSSE requirements
Identify opportunities for improvement in Quality and HSSE and notify the relevant department

What we can offer

A caring team culture; we support each other professionally and personally, encouraging knowledge sharing across all areas of the business
Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
Competitive renumeration package with regular reviews to ensure we are rewarding at the right level in line with the market
Flexible benefits package inclusive of 33 days annual leave (including public holidays),plus the potential for one additional ‘flex day’ per month. Further benefits include a generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
Commitment to continued professional development; development plans that are tailored to your individual needs and interests
Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Hybrid Location; Links to motorway networks, hybrid option to work from home/site project based

Skills / Qualifications:

Excellent Word, PowerPoint and Excel skills are essential
Excellent organisation skills
Excellent interpersonal skills
Proactive
Ability to multitask
Excellent verbal and written communication skills
Excellent attention to detail

Company Overview:

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement:

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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