Personal attributes

Essential

Person who pays attention to detail

Person who can prioritise work, show innovation and meet specific deadlines.

Person who is able to work as part of a team

Person who can communicate with a wide range of internal officers, Members and external officers

An energetic person with high expectations and the ability to work on her/his own

Person who can deal with periods of heavy work

Desirable

Qualifications and relevant training

Essential

Degree, professional qualification or relevant experience in the field

Desirable

Excellent information technology skills with experience of using different software packages including Microsoft Office (e.g. Word, Outlook, Excel, PowerPoint)

Relevant experience

Essential

Experience of developing frameworks and procedures aimed at delivering improved services

Experience of working and communicating with a number of stakeholders

Experience of leading complex work programmes

Experience of dealing with a number of important tasks at once

Experience of creating a broad range of various documentation

Desirable

Experience of minute-taking in meetings

Experience of working with project management methodology e.g. PRINCE2

Experience of advising, challenging and influencing on a strategic level in a complex organisation

Skills and specialist knowledge

Essential

The ability to analyse complex information

The ability to plan, monitor, report, organise, plan and present effectively

Excellent verbal communication, interpersonal and written skills and respect the need to be confidential

The ability to translate documents

The ability to work under instruction and collaborate as a member of a team.

Driving licence

Desirable

Information about the early years field

Knowledge of the basics of PRINCE2 project management methodology

Experience of providing support with business cases

Language requirements

Essential

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

Reading and Understanding - Higher Level

Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

Writing - Higher Level

Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

Purpose of the post

• Ensure that the people of Gwynedd are at the heart of everything we do.
• Work within the Early Years unit, playing a central role to support every aspect of the work that is associated with running projects

Responsibility for functions

• IT equipment

Main duties

Be responsible for implementing work packs through:

• Collecting and analysing required information in order to complete the designated work pack products within the expected timetable
• Complete research and prepare statistical information, including financial elements
• Undertake general administrative tasks for the programme including arranging and minute-taking meetings, translating documents and arranging translations
• Complete work associated with the project’s county requirements.
• Provide information for staff in other services in the Council about the Programme and to external partnerships such as Health
• Manage budgets for individual projects in accordance with the Council's financial rules and comply with grant conditions and keep a full and accurate records of the work and expenditure.
• Prepare progress reports and report any problems that could affect the successful completion of the project.
• Receive and respond to requests for information on issues relating to the projects
• Collaborate to establish a robust filing system
• Complete work in accordance with instructions and maintain a procedure to manage document versions
• Act as the first point of contact for internal and external enquiries relating to the programme
• Deal with orders and process invoices related to the programme
• Commission work from external consultants as required
• Create a rage of different documents e.g. update bulletin, press statements etc.
• Other relevant duties that are set by the Line Manager
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.

Special circumstances

• Work some unsociable hours
• Travelling is expected to be a part of the job.