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The School of Continuing and Professional Studies (SCPS) at the University of Virginia is seeking applicants for Program Administrator. This role provides a high level of advanced administrative support for our academic programs (including professional education, noncredit programs, and other academic areas), working closely with Program Managers and Program Directors.

This position is responsible for helping to create course schedules, coordinating instructional needs, answering student questions, assisting with course registration, participating in student orientation sessions and webinars, coordinating academic program and learning outcome assessments, entering contract information for instructors and coordinators, and monitoring and tracking student progress toward completion of programs. Responsibilities may include some event planning and contributing to the improvement and success of programming.

The successful candidate will be expected to:

• Manage complex course schedules for current and future semesters
• Contact instructors, confirm teaching schedules, and enter contracts
• Attend student orientation sessions
• Assist with registration and student advising
• Track student progress toward completion of academic programs
• Maintain all documents related to each academic program, including learning assessments and course updates following university policy
• Monitor and submit updates to the website for program, scheduling, course, and instructor changes
• Organize and plan in-person and online events effectively, including space rentals, catering, decorations, and more
• Provide on-site support as needed
• Monitor financial activity
• Collate program evaluations
• In addition to the above job responsibilities, other duties may be assigned.

Minimum qualifications:

• Bachelor’s degree, highly relevant experience could be considered in lieu of degree (six years or more)
• Two years of similar administrative experience
• Proficiency in Excel
• Knowledge of FERPA (Family Educational Rights and Privacy Act) guidelines
• Ability to provide excellent support to students, faculty, and staff
• Excellent verbal and written communication skills

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. The position will remain open until filled and review of applications will begin June 17, 2023. The University will perform background checks on all new hires prior to employment. Anticipated Hiring Range: $50,000-$60,000, commensurate with education and experience.

WORK LOCATION

This position is eligible for fully remote or hybrid work; there may be the need to meet in-person a few times per year for special events, strategic planning, or other occasions that benefit from face-to-face interaction. However, the job and the work are remote-compatible. Learn more about the University of Virginia School of Continuing and Professional Studies (SCPS) here: https://www.scps.virginia.edu/ .

TO APPLY:
Please apply through Workday, and search for R0049217. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For information regarding the application process please contact Michele Jarman , Academic Recruiter.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.