Production Coordinator (Mat Cover) London, England
Job description
ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
THE ROLE
The position of Production Coordinator involves the production of accurate valuation documents for clients and their professional advisors, supporting a Valuations Manager, and reporting to the Office & Production Manager.
RESPONSIBLITIES
- Supporting the Head of Department, Office & Production Manager, Valuations Managers and Specialist Departments as required
- Logging and dealing with all valuation enquiries, directing them as appropriate
- Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines
- Creating spreadsheets and providing data analysis when required
- Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time
- Accompanying Valuations Managers on client visits, as and when required
- Creating bespoke valuations at the Managers' request
- Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
- Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
- Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
- Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information
- Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby's in both manner and appearance
IDEAL EXPERIENCE & COMPETENCIES
- A minimum of 2 years' practical administrative experience at an international auction house is required
- Have a background in art history, or an interest and willingness to learn about fine and decorative art
- Educated to graduate standard, ideally with a BA or MA in the History of Art
- Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential
- Practical knowledge of the Sotheby's valuation system would be an advantage
- Knowledge of Sotheby's services, corporate culture and departments is essential
- Good photography skills
- Fluent English (oral and written) is essential, a second European language would be an advantage
- Ability to communicate professionally and confidently, both verbally and in writing
- Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
- Have an organized and methodical approach to work and high attention to detail
- Ability to work under pressure, coordinate a busy schedule and priorities workload, meeting tight deadlines
- Be self-motivated and able to work effectively alone using own initiative, as well as part of a team
- Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills
- Be a resourceful problem solver, utilizing resources and information effectively
- Flexible approach to working hours
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
