practice manager

practice manager Chesterfield, England

The Springs Medical Partnership
Full Time Chesterfield, England 60000 - 45000 GBP ANNUAL Today
Job description

THE SPRINGS MEDICAL PARTNERSHIP

PRACTICE MANAGER JOB DESCRIPTION

Role Details

Job Title Practice Manager

Salary / Grade £45,000 - £60,000
A Performance Related bonus will be considered after the first year of employment.

Start date Beginning of January 2024

Hours per week 37.5 hours

Contract Permanent

Reports to The Springs Management Team

Primary Location/ Base Recreation Close, Clowne. Derbyshire S43 4PL

Contact For more information or an informal discussion contact our current Practice Manager, Nina Gawel on 01246 819444 or email [email protected]

Person Specification

Essential

  • Management or Business Qualifications
  • Experience of financial and budgetary management
  • Experience of leading and motivating a team
  • Experience of leading and completing
  • Ability to write business plans
  • Excellent IT skills including MS Office
  • Innovative
  • Good communicator
  • Trustworthy, honest & reliable
  • Good sense of humour

Desirable

  • Degree or able to demonstrate the equivalent level through experience
  • Experience of working within NHS primary
  • Management experience within a healthcare setting
  • Experience of using Systm1 clinical software projects

Job Summary

We are seeking an experienced Manager who has the drive, determination, and flair to continue to take our Practice forward. We are a successful, well-established Practice with an excellent reputation within both the Integrated Care Board and our local Primary Care Network. The successful candidate will work alongside the three Partners and our Nurse Manager and will be jointly responsible for the running of, and the continued development of the Practice.

We are an experienced, established team with a list size of 11,357. We are a training practice with a GP team of nine and have a full complement of staff including Assistant Managers and Office and Reception Supervisors.

We are enthusiastic, determined and like to get involved. We play an active role within our PCN.

We tick all the usual boxes in terms of QoF, modern premises, being forward thinking etc. But here's where we're different – we talk to each other – a lot!! Do you want to be part of a close-knit team who support and encourage each other? We have a short meeting every day to advise, support, make decisions – or discuss what we watched on TV last night.

Most importantly, we aim to be the best we absolutely can be.

We are looking for a new Practice Manager due to the retirement of our current manager who has been with the Practice for over 21 years. We want someone who is keen and enthusiastic, who is prepared to challenge and prepared to push boundaries.

Is that you?

If you can work well under pressure, be adaptable, think both logically and creatively, can deal effectively with all levels of people and have a sense of humour then you could be the person for us.

If you want to work with a team of forward thinking, hardworking, proactive individuals who want the absolute best for their patients but who like to work in an informal, supportive environment then we could be the team for you. And yes, we like to think we have a sense of humour too.

Our aim is that there will be a two month handover period with our current Manager. This is so that the successful candidate will be fully embedded into the team and have a thorough understanding of how the Practice operates.

Main Duties

To be involved in all aspects of the development and management of the Practice

To work alongside the other four members of the Management Team to ensure the Practice runs smoothly and efficiently

To coordinate and support the delivery of high-quality primary health care projects both within the Practice and within our PCN

To be fully aware of current and future opportunities for the Practice and the PCN

To be experienced in business planning – both financial and workforce planning

To be an effective leader

To be forward thinking and innovative

To be approachable and able to deal with a diverse team

To be experienced in the writing of business proposals

To set meeting dates, agendas, and chair monthly Management Team meetings

To arrange ad hoc meetings with external stakeholders as required

To recruit new staff into the Practice in line with budgets and with recognition of the clinical needs of the Practice's population. This will include the production of job adverts, job descriptions, person specifications and coordinating interview panels

To coordinate all aspects of the General Practice Contract and to monitor all Enhanced Services and

QoF requirements on a monthly basis

To be fully aware of all current Practice data and report back to the Management Team on a regular basis.

To represent the Practice at external meetings

To ensure an effective communication system across the Practice

To network with other Practices within our PCN

Communications and Relationships

The successful candidate must have excellent leadership skills. They must be empathetic, approachable, adaptable and have the ability to communicate at levels.

Must be able to recognise the importance and value of a cohesive Practice Team.

Must know how to motivate, encourage and nurture the Team

Must have the ability to be assertive when required – and also to know when a more subtle approach is needed

Must be able to deal with all staff issues

Must be able to chair meetings confidently and effectively

Must be able to produce concise and informative reports

The successful candidate will also be required to maintain relationships with all four Member

Practices of the PCN and with all external stakeholders.

Strategy and Development

Be aware of all future and current opportunities for the Practice and the PCN

Be able to identify potential clinical and organisational improvements to enhance and improve care to patients

Actively search for new areas of opportunity

Develop new policies and standards as required

Be ambitious, forward thinking and prepared to push boundaries

Financial Responsibilities

Be aware of all Practice financial responsibilities

Be aware of all Practice and PCN funding streams and ensure that the Practice is making best use of these funding streams

Be aware of all Practice budgets and ensure that the Practice does not overspend/underspend

With the help of the Finance Clerk ensure that:

The Practice claims all reimbursements in a timely manner

That all creditors are paid in a timely manner

Undertake monthly bank reconciliations and produce monthly account summaries

Report the Practice's financial position on a monthly basis to the rest of The Management Team

Human Resources

To manage, with the help of the Assistant Managers and the Reception and Office Supervisors all staff employed by the Practice

To have a comprehensive understanding of the various staff roles within the Practice

To undertake interim and annual staff appraisals

To authorise all staff annual leave

To maintain absence records for all staff and monitor absence levels

To proactively organise staff training

To recruit staff as and when necessary – this will often include the production of the advert, job description, job specification and coordination of interviews

To deal with all staff issues including any disciplinary issues

IM&T

Ensure the Practice's compliance with the GDPR and FOI along with other relevant legislation and professional information management standards such as GMC/BMA and LMC guidance

Legal Responsibilities

To ensure that the Practice is meeting all legal requirements

To ensure that the Practice has all necessary insurance

To seek professional advice as and when required

Flexibility

No job description can encompass all aspects of a post. As such, we require all our team to be flexible in their approach. The Practice Manager will be required to carry out any duties that may be reasonably requested by the GP Partners.

Confidentiality

  • Maintain confidentiality of information, acting within the terms of the Data Protection Act and

Caldicott guidance on patient confidentiality at all times.

  • Maintain an awareness of the Freedom of Information Act
  • Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the PCN's policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & Safety

  • The post-holder will manage their own and others’ health & safety and infection control as defined in the PCN's Health & Safety Policy, the Practice Health & Safety Manual, and the PCN's

Infection Control Policy and published procedures.

  • Comply with PCN health and safety policies by following agreed safe working procedures
  • Actively reporting of health and safety hazards and infection hazards immediately when recognised
  • Keeping work and general areas clean and tidy, and using appropriate infection control procedures to keep work areas hygienic and safe from contamination.
  • Undertaking periodic infection control training (minimum annually)
  • Awareness and compliance with national standards of infection control, hygiene, regulatory / contractual / professional requirements, and good practice guidelines.
  • Correct personal use of Personal Protective Equipment (PPE) and ensuring correct use of PPE by others, advising on appropriate circumstances for use by clinicians, staff and patients.
  • Reporting incidents using the organisations Incident Reporting System
  • Using personal security systems within the workplace according to Practice guidelines
  • Making effective use of training to update knowledge and skills

Equality and Diversity

  • The post-holder will support, promote and maintain the PCN's Equality & Diversity Policy.
  • No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.
  • The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families.

Other Delegated Duties

This job description is not intended to be exhaustive - it may be changed after consultation with the post holder. The employee shares with the employer the responsibility for review and modification of duties.

Job Types: Full-time, Permanent

Salary: £45,000.00-£60,000.00 per year

Benefits:

  • Company pension
  • On-site parking

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Work Location: In person

Application deadline: 03/09/2023
Reference ID: PracticeManagerSprings
Expected start date: 02/01/2024

practice manager
The Springs Medical Partnership

Related Jobs

All Related Listed jobs

forklift operator
gap trading Sparkford, England 23920 - GBP HOURLY Today

Warehouse Operative w/Forklift

Sparkford, Somerset

£11.50 per hour

Permanent Contract

We are working in partnership...

Ecommerce Assistant
Minor Figures London, England 39341 - 56480 GBP ANNUAL Today

Managing CRM activities using Klaviyo to leverage customer insights for better segmentation, targeting, and reaching potential customers.

Lecturer or Senior Lecturer in Primary and Childhood Education (Art & Design)
Edge Hill University Ormskirk, England 37386 - 56048 GBP ANNUAL Today

Staff benefits scheme, which provides you with discounts across the high street, supermarket shopping, cinema tickets, dining out and more.

Senior BIM Consultant - UK Wide
Turner & Townsend Manchester, England 28000 - 53866 GBP ANNUAL Today

A working knowledge of the standards which define Level 2 BIM. Client adoption strategy and strategic project setup. Ability to lead project meetings.

Clinical Research Fellow
University of Glasgow Glasgow, Scotland 38704 - 57349 GBP ANNUAL Today

The position offers an excellent opportunity for skilled and motivated clinically qualified medical doctors from any specialty at pre-consultant (usually