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Job description

A fantastic opportunity has arisen within Jacksons for a Personal Assistant to the SLT to join our team at the site in Hull.

Job Summary

The Personal Assistant (PA) will provide a comprehensive package of proactive support to the Managing Director (MD) and the wider Senior Leadership Team (SLT). They will support individuals in performing their daily task and work closely with the team to help them prioritise and manage their time effectively.

The role will ensure that fully confidential support is given to the MD and SLT, from managing the prioritisation and delegation of time and tasks through to compiling materials to aid the business strategy.

Key Areas of Responsibility:

· Provide comprehensive diary management for the MD and SLT, arranging hotel accommodation, travel arrangements, meetings etc. as required.

· Responsible for scheduling travel arrangements for particular events and meetings, arranging buffet provisions as required.

· Ensure that all key group corporate meetings and requirements are placed in all the relevant SLT members diaries and that it is actively managed across the year.

· Provide support to key project leads for specific projects in terms of recording minutes and actions.

· Own the production of the monthly board pack and weekly reporting documentation. Ensuring deadlines are met and all documentation including minutes are to a high standard.

· Be the point of contact both externally with key customers and internally with colleagues to ensure that the SLT are kept up to date with all relevant business updates.

· Meet and greet visitors.

· Provide support with Office Facilities Management.

· Manage stationery/stock/supply requirements, and order additional items as needed including the replenishment of colleague refreshments i.e tea, coffee, etc.

· Any other duties required.

Job Commitments:

· Monday – Friday working 37.5 hours per week.

About you, you will:

· Need to meet our cultural aspirations and Values

· Be a great communicator

· Demonstrate a can do attitude, finding creative ways to solve problems

· Act with the upmost of discretion, dealing professionally with sensitive and confidential information

· Have the ability to form strong proactive working relationships across the business, wider group and key customer contacts

· Be able to influence without authority

Qualifications & Experience:

· Substantial administrative experience including diary management and minute taking.

· Excellent attention to detail

· Excellent organisation and people management skills

· Strong command of the English language.

· Ability to prioritise and multitask efficiently.

· Strong communication skills

· Excellent working knowledge of Microsoft outlook, teams, word, excel, powerpoint and other productivity software tools

· Discretion and tact

· Always be seeking to upskill and support the business ‘on board’ technology to enable more flexible working and efficient use of time for the SLT, for example, Microsoft teams.

A little bit about us and our history

Jacksons is part of William Jackson Food Group, a sixth generation family business founded by William Jackson when he opened his first shop in Hull in September 1851. Today we have a portfolio of five food businesses in distinct, yet complimentary market areas, employing over 2,000 people.

We have occupied the current site in Hull since 1907 and we now have 3 bread plants in our main bakery. We recently developed a second bakery, also at our site in Hull, which specialises in premium quality roll production.

We specialise in the supply of bread and other carriers to the sandwich manufacturers, foodservice and export channels, and in 2012 we launched our consumer facing brand “Jackson’s of Yorkshire”.

In 2018 we opened a brand-new site in Corby, Northamptonshire – one of the largest investments our Group has ever made – and this will allow us to realise our ambition of being the best at what we do.

2023 is an exciting time to join us – make this year a toast to you and apply now!

Business Values

You will live and breathe our 5 business values in everything that you do. You will inspire our colleagues to demonstrate our values in their every day working lives, and you will challenge any behaviors that you feel contravene our values.

· Passion - Since 1851, we’ve been passionate about ensuring that every loaf we make is baked to perfection. We’re passionate about our bread and about Jacksons, and we take responsibility and try our hardest every day.

· Ambition - We never lose sight of our history but understand we need to be bold and ambitious to be successful in the future. We’re not afraid of trying new things, and we quickly learn from our mistakes.

· Care - We look after each other. We’re friendly and welcoming - everyone feels a part of the team. Together with our shareholders, we care about our business and our future, we are frugal and spend wisely. Our local communities matter too, and we play our part in making them a better place to live.

· Grounded - We create the best bread, deliver great service and celebrate our team’s success. We are exceptionally proud of what we do but never arrogant. Down to earth is how you’ll find us.

· Expert - We strive to be the best at what we do, from baking great bread, to delivering great service. We use our expertise every day, and play our part in improving our business. We know our stuff but we’re always learning and we make sure we learn together!

Why Jacksons?

In return for your commitment as a Jacksons employee you will receive:

· Competitive salary paid every 4 weeks.

· 6.6 weeks holiday, increasing to 7 weeks’ with 5 years’ continuous service.

· Stakeholder pension with generous employer contributions.

· Free bread allowance.

· Employee assistance programme.

· Online benefits portal providing exclusive discounts with over 900 retailers.

· Cycle to work scheme.

· Support grants available for colleagues’ children attending University.

Please note that we reserve the right to close this recruitment campaign before the advertised closing date. As such, we advise you to submit your application at the earliest opportunity to avoid disappointment.

Job Types: Full-time, Permanent

Salary: £28,000.00-£35,000.00 per year

Benefits:

• Additional leave
• Company pension
• Cycle to work scheme
• Discounted or free food
• On-site parking
• Profit sharing
• Referral programme
• Sick pay
• Store discount

Schedule:

• 8 hour shift
• Day shift

Application question(s):

• Do you have Secretarial/PA experience as this is essential?
• Are you competent in using full suite of Microsoft products on a regular basis?

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Reference ID: PA to SLT
Expected start date: 02/05/2023