Personal Assistant to Group Managing Director Datchet, England
Job description
About The Role
This is an exciting opportunity for an ambitious candidate who is looking for their next career step within a dynamic and growing organisation. Reporting directly to the Group Managing Director, the PA to the Group MD will provide a comprehensive level of administrative and organisational support, ensuring our Group MD is fully supported to enable him to focus on the smooth and efficient running of the business.
What you shall be doing/responsible for-
Extensive diary and agenda management
Daily priority/task management support
Inbox management including email highlighting and filtering
Time keeping/checking for all meetings ensuring our Group MD runs to time
Providing background information on all external and internal meetings, making sure our Group MD is fully prepared for each meeting he attends
Supporting production of presentations and papers
Plan detailed and comprehensive travel itineraries
Booking travel including flights, hotels and taxis
Processing our Group MD’s expenses in line with company policy
Organising events at the request of our Group MD (e.g. team meetings, company wide townhall meetings etc.)
Running of ad-hoc errands
Ensuring phones are answered politely, quickly and efficiently
Maintaining electronic filing systems
Helping with occasional personal administration
- Full learning and support from Atlas. (We believe in our people and want you to do well). Learning and Support will be a mixture of on-the-job training, tool box talks and discussions with your Supervisor/Manager about opportunities within the business.
- Wrkit – our employee benefits programme which helps you financially whilst maintaining a healthy lifestyle whilst you work (access to high street discounts, online training, home workouts and mindfulness classes, feedback surveys to tell us how you’re finding your work and much more).
- The ability to progress your career within Atlas.
- Learning and development lead by you: support in areas you like or want to learn more about.
- Freedom to build on the role and make it your own
- Opportunity to create an impact in a fast growing business
- You will have the freedom to use your experience to define what wow looks like and use your skills to support us in delivering it.
- You'll experience learning and professional growth opportunities
- Atlas continues to grow at pace which is both exciting and challenging
- The opportunity to work amongst people who value and support each other, achieving great results.
About You
What skills and attributes we need from you!
The successful candidate will need to demonstrate the following experience, skills, behaviours necessary to meet the requirements of the role:
Previous experience of working as a PA to senior management
Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
Experience in using technology for meetings (MS Teams, VC, teleconference, skype, Webex etc.)
Strong administrative and organisational skills with the ability to multi task
Professionalism and a high degree of confidentiality and integrity
Ability to be very flexible and to re-prioritise near-term assignments
Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
Ability to remain calm in a high pressure environment and prioritise
Proactive
Diplomatic
Reliable
Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary
About The Company
Who are we?
Atlas is a family of people drawn together by a passion for creating happiness in others.
Founded in 1986 and still 100% owned by our founders, we are now one of the fastest-growing business support companies in the UK, providing cleaning, security, pest and other support services to a wide range of companies, from globally recognised brands to small local businesses. Our success is down to one thing; the passion and commitment of our 10,000+ strong family, who together deliver happiness to over 4,000 client sites every single day. To ensure we remain focused on our purpose as we grow, we recruit first and foremost on our values so for those committed to living them alongside us, there is no better place to work.
Our Purpose
To create happiness in ourselves and others
We approach work and life with a sense of fun, optimism and belief, and strive to have a positive impact on the world around us. We show kindness and compassion to all those we meet, ensuring everyone is safe and healthy. We deliver on our promises and go the extra mile every day.
Our Values.
We are a family
Just like any other family, we laugh, cry, celebrate and commiserate together. We may come from many different backgrounds, but we’re always there when it really matters. Whether it’s with practical help and support, or simply a mug of tea and a shoulder to cry on.
Sharing makes us stronger
Knowledge is more powerful when its shared. Which is why we share everything - our ideas, our expertise, our news and most-of-all our time. Show humility. Share and work together, and anything is possible.
Own your space
You are Atlas. Don’t be afraid to make decisions. Use your time wisely and treat every pound as if it was coming from your own pocket.
Be honest. Always.
Have the courage to do the right thing, even when no-one is watching. Whether it’s owning up to a mistake, having a difficult conversation, or simply arguing a point you feel passionate about. Be yourself. Authenticity breeds trust. Trust brings happiness.
Treat clients like our best friends
If we’re a family, then our clients are our best friends. Friends who you can be completely open and honest with, because they trust you to put their interests first. We take the time to listen to what’s going on in our clients lives and pull out all the stops to make them feel happy.
Start with Wow
And never settle for less. Create time to focus on quality and prioritise long-term solutions over short-term fixes. Constantly seek opportunities to learn from others, and if something doesn’t make sense, shout. Always ask yourself if there is more we can do to bring happiness to those around us.
Don't just talk. Do.
We are a business that thrives on doing. The more we do, the more we succeed. Embrace change. Keep it simple. Keep meetings short. Plan just enough to succeed. And then get on with it.
