Personal Assistant Regional Administration Swindon, Wiltshire, South West England, England
Job description
This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.
You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.
We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.
A fantastic opportunity has arisen for an Assistant to join the Store Operations team in Swindon.
This is an exciting and diverse role in which the successful candidate will be exposed to a wide scope of responsibilities, and a great opportunity to build relationships with stakeholders at all levels across the business.
If you’re a hardworking individual that’s ready to kick-start your career with an award-winning employer, apply to join #TeamAldi today!
Your New Role:
- Diary management & long term calendar management
- Arranging UK travel, including trains hotels, managing itineraries & booking meetings
- Ensuring actions & information requests are followed up appropriately
- Researching, sourcing & general preparation for any events or meeting
- Building & maintaining excellent relationships & communications with a multitude of contacts & stakeholders, internally & externally
- Regular handing of confidential & sensitive information with the upmost discretion
- Supporting Director with external stakeholders, Senior Management& visitors & preparing for visits
- Planning, coordinating & managing meetings including booking meeting rooms, providing refreshments & agenda preparation
- Support MD PA with department queries & administrative tasks
- Supporting the inductions of new team members
- Create / Support with training plans
- Proactively identifying opportunities to improve current processes & increase efficiency & effectiveness within the teams
- Managing projects through to completion on behalf of Director
- Minute taking
- Collate weekly KPI reports
- Arrange contract signing sessions for all new starters
- Support with department queries & administrative tasks
- Reconcile monthly credit card statements for the Directors
- Ensure deadlines are complied with for own area of responsibility
- Create PowerPoint presentations on behalf of Director team
- Creation of various data reports as requested by Directors
- Meeting deadlines
About You:
- Significant relevant experience, ideally working as a Personal Assistant at a senior level
- Good working knowledge of how to put presentations & briefings together
- High level of attention to detail & time management skills
- Ability to understand & anticipate needs to ensure appropriate outcomes
- Ability to remain co9nfidential & professional with sensitive people related data & information
- Pro-active, exceptionally well organised & able to prioritise, communicate & manage expectations on delivery
- Able to work & deliver under own initiative & build support networks
- Confident, professional & articulate
- Able to liaise & build relationships with people at all levels
- Able to influence
- Flexible in approach & ‘can do’ attitude
- Remain calm under pressure
- As a Personal Assistant you will have advanced experience of Word, Excel & PowerPoint
What You’ll Get in Return:
Salary starting from £34,690 rising to £42,540- Monday to Friday, 8am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect
If you’re looking for a career that gives you the chance to make a real difference, apply today!
