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This role sits in the finance and business services team of BBC Media Action - the international charity of the BBC that uses media and communications to help people in some of the world’s poorest and most fragile countries. Our projects and programmes save lives, protect livelihoods, counter misinformation, challenge prejudice and build democracy.

Reporting to the Chief Operating Officer, this role will develop and deliver a comprehensive organisational and administrative support service to the CEO. The role will oversee the smooth running of the CEO office including providing ad hoc support to other management team members as required.

Working collaboratively across all departments this role will provide support in the preparation of internal and external meetings including agendas, papers and other tasks as directed. The role will also support the good functioning of the Board of Trustees and Finance and Audit Committee meetings in all related matters and be an excellent communicator, managing the Board cycle and supporting the relationship with Trustees.

Working with the Office Manager the role will also ensure the effective day to day running of the office and be the first point of contact by email and telephone to BBC Media Action.

To be successful in this role you will need the following skills and experience:-

• Experience providing high-level support in a similar personal assistant role, including diary management and complex meeting coordination.

• Ability to use own initiative; be proactive and balance conflicting priorities.

• High level of professionalism, discretion, and diplomacy in dealing with confidential information, sensitive issues, or high-profile contacts.

• Excellent written and interpersonal communication skills, including the ability to liaise effectively with people at various levels.

• Strong computer skills with extensive demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint).

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

Band: B
Contract type: Permanent and continuing.
Location: London, Ibex House-Media Action.

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.