Personal Assistant Edinburgh, Scotland
Job description
Personal Assistant (0712)
We're currently looking for a Personal Assistant to join our Edinburgh office on a full time, permanent basis.
This role falls within our hybrid working policy. Whilst some flexibility is required, most new full-time employees spend around 3 days in the office and 2 days working from home.
The team
Our Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support. All three hubs work collaboratively to provide a seamless and efficient service to our fee earners across the business.
The role
As a Personal Assistant you will deliver high quality support to a number of fee earners. You will act as the first point of contact for internal and external clients as well as focussing on adding value to client / fee earner relationships. On a day to day basis you will play an active role in: the billing process, maintaining budgetary information and financial spreadsheets; organising and maintaining diaries to include setting up a range of meetings; keeping accurate and up to date business contact lists and updating relevant systems; co-ordinating complex travel arrangements and producing travel packs / itineraries if appropriate; and carrying out specific projects and research as and when required.
What are we looking for?
As you will be working with fee earners in various business groups, you will need experience of working in a Personal Assistant capacity within the legal profession. You will need a high level of discretion and excellent time management skills. You will also need the ability to build and maintain good working relationships, have strong attention to detail and proven organisation skills.
As well as the above skills, you must be proficient in MS Office suite.
It would be great if you have experience of working in a Real Estate team, but this isn't essential.
What makes it great to work here?
We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits! We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships.
Through our D&I initiatives we create an environment in which difference is valued. We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, families, and women's career development and we're in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations. Please get in touch to let us know how we can give you the best possible recruitment experience.
As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders. We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns. We also recognise the challenges of relocation and post-pandemic return to the office.
And that's not all, alongside a competitive salary you'll receive a flexible benefits package so you can choose and vary the benefits that matter most to you.
Next steps
If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team!
If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram (@WBD_CareersUK) to keep up to date with all of our opportunities.
