personal assistant Northampton, England
Job description
Job title: Personal Assistant / Executive Administrator
Location: Northampton
Contract Type: Full Time / Maternity Contract
Duration: Minimum 9 months with potential for extension or alternative position
Package: Negotiable c £26k DOE
Industry: Estate Agency
Office based. This is not a remote working opportunity
This role is based within an Estate Agency business. Prior experience of the property industry would greatly enhance any application
Company Overview:
Our client is a reputable estate agency based in Northampton, dedicated to providing exceptional property services to their valued clients. Their dynamic and forward-thinking team is committed to delivering excellent results in the real estate industry.
We are currently seeking a highly organized and proactive Administrator/Personal Assistant to support their Director during a maternity leave period.
Job Description:
As an Administrator/Personal Assistant, you will play a crucial role in maintaining the smooth operations of our client's estate agency.
You will provide comprehensive administrative and secretarial support to the Director, enabling them to focus on strategic initiatives and business development. This is an exciting opportunity to work in a fast-paced and rewarding environment.
Responsibilities:
- Effectively manage the Director's calendar, appointments, and travel arrangements
- Prepare and distribute correspondence, memos, and reports
- Organize and coordinate meetings, including agenda preparation and minute-taking
- Maintain confidential records and documents
- Assist in the preparation and submission of reports, presentations, and proposals
- Liaise with internal and external stakeholders, including clients, suppliers, and business partners
- Handle incoming calls, inquiries, and emails, providing timely and accurate responses
- Support general office administration duties as required, such as preparing contracts and property particulars
- Collaborate with other team members to ensure efficient workflow and effective communication
Qualifications and Skills:
- Previous experience in an administrative or personal assistant role is preferred
- Property Industry experience preferred
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with integrity and discretion
- Proactive and able to prioritize workload effectively
- Self-motivated, flexible, and able to work independently
- Knowledge of the real estate industry is highly desired
Contract and Benefits:
This position offers a maternity contract for a minimum of 9 months, with the potential for extension or consideration for alternative positions within the business at the end of the contract. They will provide a competitive salary commensurate with experience and a supportive work environment that values growth and development.
Note: Only shortlisted candidates will be contacted for an interview. We appreciate your understanding.
Windmill9 Consulting is a Business Consultancy and Employment Agency acting on behalf of the client. All applications will be dealt with professionally and in the strictest of confidence. We will contact suitable applicants for an initial screening to discuss your application and answer any questions you may have prior to submitting your application to the client.
Please be aware that we interview on an ongoing basis from the time that the role is advertised and will close applications as soon as we have found the right person, regardless of the closing date. We would recommend that you apply for any role that you are interested in as soon as possible to avoid disappointment
Not quite what you're looking for? Feel free to get in touch to keep updated about new vacancies registered, or alternatively refer a friend.
Executive Administrator Job Description
The Executive Administrator will be responsible for the day-to-day operations of the Executive team. This role will be responsible for the scheduling, planning, and coordination of meetings, events, and other activities. This role will also be responsible for the day-to-day administrative tasks of the Executive team. This role will be responsible for the day-to-day operations of the Executive team. This role will also be responsible for maintaining a high level of organization and communication in the Executive team.
Responsibilities
·Develop and maintain a calendar of all scheduled events and meetings
·Prepare meeting agendas and minutes
·Prepare travel arrangements for all executive members as needed
·Prepare travel invoices, expense reports, and other expense reports as needed
·Maintain records of travel expenses and other records related to travel expenses
·Maintain records of all executive members’ calendars, including but not limited to calendars, calendars, email accounts, etc.
·Manage executive members’ schedules and provide updates to executive members as needed.
·Manage executive members’ calendars, including but not limited to calendar management and organization.
·Manage executive members’ calendars, including but not limited to calendar management and organization.
·Manage executive members’ email accounts.
·Maintain office supplies inventory management as needed.
·Assist with special projects as needed.
·Other duties as assigned.
Job Types: Full-time, Fixed term contract
Contract length: 10 months
Salary: £26,000.00 per hour
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Northampton, Northamptonshire: reliably commute or plan to relocate before starting work (required)
Experience:
- personal assistant: 1 year (preferred)
Work Location: In person
