Personal Assistant London, England
Job description
Location: London + *Hybrid Working
Salary: Excellent basic salary plus bonus and Vodafone benefits
Working Hours: Full time 37.5 hours per week – Mon to Fri
Hybrid
At Vodafone UK we believe that through collaboration and connection we can achieve great things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. Our “Office in a Box” home working kit will provide you with everything you need, no matter where you are.
Who we are
We’re a global technology communications company that empowers people and businesses to stay connected and thrive in a digital world. With a focus on innovation, sustainability and earning customer loyalty, we leverage cutting-edge technology to offer products and services that enhance communication and improve lives.
At Vodafone UK, diversity isn’t just a buzzword, it is core to who we are as a company. We’re proud to be certified as a Great Place to Work and are committed to driving inclusion for all; creating a workplace that is fully representative of the communities and customers we serve.
Join us at the heart of Vodafone UK in Corporate, one of the central support functions that underpin our business and keep us moving forward. We provide centralised support, expertise and guidance across our UK and Group operations, continuing to build on our success and trailblazing the way to our next stage of digital growth.
What you’ll do
To provide proactive, professional and confidential support to the UK Strategy and Wholesale Director; anticipating their needs and operating with a high degree of autonomy, pragmatism and flexibility to ensure you anticipate in advance their requirements and plan accordingly.
Required to build strong and positive relationships, bringing a positive attitude to a high energy, dynamic high pressure, and high profile role. Acts as professional point of contact to internal and external visitors.
Required to have first class planning and organisation skills and to develop strong working relationships specifically with the senior leadership team and with appropriate key contacts across Vodafone internally as well as externally. Key accountabilities include:
- Diary & Calendar Management of challenging and full diaries with competing demands requiring effective and timely prioritisation. All meeting booking, scheduling, prioritising, forward planning and managing travel impacts as required. Email management including inbox control. Ensure the UK Director is fully prepared for all meetings – including preparation of all pre read materials, follow up on actions, tasks scheduling and agenda preparation.
- Communication support – as and when required draft / prepare materials as briefed – PowerPoint, spreadsheets, letters, emails etc. as required. Prepare meeting agendas; follow up communications, distribution of minutes / actions as required.
- Relationship Management – liaison with internal and external people, handling of communications – written and verbal. Build and develop relationships with stakeholders and administrators across the Vodafone Group. Development of strong working relationships specifically including immediate Teams, GMT PA team, and wider teams across Vodafone UK & Group as required
- Task Management - deal promptly, proactively and professionally with all actions, tasks, correspondence, e-mails and telephone calls. Use Vodafone systems as needed including workflow notifications. EVO and travel approvals. General administration including electronic filing and organisational support. Travel management including flights/hotels/transfers for business trips including creation of full Agenda/Travel itineraries.
Who you are
Experience of working at a Senior Leadership Team/board level is essential.- Ability to deal with all levels of Management and remain confidential at all times.
- Strong networking skills
- High proficiency with IT applications including Microsoft Office packages specifically Outlook, Excel, PowerPoint & Word.
- Ability to prioritise a varied and busy workload.
- Extremely organised, meticulous attention to detail, excellent communication skills
- Flexible and approachable
- First class time management skills
- Strong prioritisation skills and ability to deliver under pressure
Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to apply as you may be the right candidate for this role or another role, and our recruitment team can help you see how your skills fit in.
What we offer
We believe that taking care of our employees is the key to their success. That is why we offer an excellent remuneration and bonus package with up to 28 days holiday entitlement, in addition to bank holidays and paid leave for charity projects. We offer an extensive benefits package that can be tailored to suit you and your family, including employee discounts, retail vouchers, pension plan and share schemes. We take pride in our commitment to supporting you at every stage of your career by providing top of the range learning and development tools, market leading parental leave policies and an innovative Reconnect programme for people who have taken a career break.
Together we can
Vodafone UK are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.
If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please refer to the Accessibility section of our Careers website (https://careers.vodafone.com/uk/applying-to-vodafone/) for guidance.
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