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Background: The UK Space Agency:

The UK Space Agency (UKSA) is an executive agency of the Department for Science, Innovation & Technology (DSIT) and provides technical advice on the government’s space strategy, supporting the UK space sector to deliver the government’s vision.

Space is a part of everyday life. Satellites underpin our national economy, from agriculture and banking to aviation and shipping, and support our national security. Space science provides critical data to understand and address global challenges such as climate change, while missions to explore our solar system unite nations and advance humanity’s horizons.

We support a thriving space sector in the UK, which generates an annual income of £16.5 billion and employs 47,000 people across the country.

Through our portfolio of programmes and projects, we encourage the development of national space capabilities and are an early-stage investor in space research and development. We also promote the UK space sector’s interests and achievements; make connections to join up industry and academia; and represent the UK in international space programmes.

We have a powerful global voice, partnering with institutions across the world, including the European Space Agency.

More information about the Agency is available here: https://www.gov.uk/government/organisations/uk-space-agency

To discover more please watch this film https://www.youtube.com/watch?v=ZbZZ-o0IkVU

Our Inclusive Environment

We have an inclusive culture to make UK Space Agency a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.

We actively welcome applications from anyone who shares our commitment to inclusion.

The purpose of the position is to provide effective support to the Directors in discharging their leadership and management responsibilities, helping ensure that the Agency meets its overall objectives. In addition to supporting their principal the role holder will also be expected to provide support to other directors to cover absence.

This includes the day-to-day running of the office, administration duties including travel booking and management, in-box triage and responding to correspondence as well as diary management.

The role holder will largely work autonomously with guidance from their Line manager, Executive Assistant (EA) to CEO as well as working directly to their principal. The role holder will be required to ensure that policies and procedures are complied with, for example in the booking and management of travel.

Key Responsibilities:

• Responsibility for all travel plans, such as booking travel and accommodation, for both their principal and, on occasion, those travelling with them.
• Dealing with invitations and requests for meetings, prioritising on behalf of their principal in order to manage their time efficiently.
• Identifying and arranging meetings both at UK Space Agency premises and outside, including booking meeting rooms and sourcing suitable meeting venues outside the office where required.
• Providing logistical information and advice on accommodation and best travel options for delegates to meetings, both nationally and internationally.
• Responsibility for effectively completing any other duties for a successful meeting or event such as bookings/catering orders/arranging for equipment such as projectors and teleconference facilities.
• In-box triage, directing emails to others as appropriate and flagging urgent emails.
• Ensuring that meeting reminders, agenda and other necessary administration for effective meetings are undertaken efficiently and effectively.
• Responsibility for maintaining effective agency records and filing systems as appropriate.
• Diary management, including weekly meetings with their principal to ensure they are well prepared for upcoming commitments.
• Miscellaneous tasks such as refunds/ expenses/ post.

Due to the scope and nature of the role the postholder will be expected to work largely autonomously, managing their own time to ensure that objectives and targets are met.

Essential Skills:

Excellent communication skills

Desirable Experience:

Previous Personal Assistant experience.

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions
• Working Together

UKSA offers a competitive mix of benefits including:

• 
  A culture of flexible working, such as job sharing, homeworking and compressed hours.
  

• Automatic enrolment into the Civil Service Pension with an average employer contribution of 27%.

• 
  A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
  

• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
  

• Access to a range of retail, travel, and lifestyle employee discounts

• 
  A generous maternity/paternity and adoption leave package.

• 
  This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home, or elsewhere, as a personal choice (if the role is suitable for this). If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

• 
  The internal roles rules apply to existing Civil Servants, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

Job contact :

Name :
Jessica Grose
Email :
[email protected]

Recruitment team

Email :
[email protected]