personal assistant Edinburgh, Scotland
Job description
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
Band 4 – Pay £25,914 – £30,329
Duration – 12 Month Fixed Term
Full Time – 37.5 hours Monday to Friday
Department - REAS
Location – Royal Edinburgh Hospital and surrounding areas
An exciting opportunity has arisen for an experienced Personal Assistant / Administrator to provide a comprehensive support within the Royal Edinburgh Hospital. This is a varied, interesting, and demanding post working as part of a great team with senior staff in a high pressure environment, often dealing with matters of a confidential and sensitive nature.
. Tasks will include:
complex minute taking for board level meetings- organising and attending meetings and ensuring the manager is well prepared for meetings.
- email management and maintenance for SMT members
- organising, maintaining complex diaries, and making appointments
- screening phone calls, enquiries, and requests, and handling them when appropriate.
- devising/maintaining office systems, including data management and filing
- dealing with incoming email including writing responses
- producing documents, briefing papers, reports and presentations.
- liaising with clients, suppliers, and other staff internal and external to the organisation
- carrying out specific projects and research to meet strategic objectives.
- taking responsibility of raising purchase orders and invoicing
- data analysis
Essential – Have a helpful and friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude.
With an HNC/SVQIII in Secretarial Studies/ Business Administration / other relevant subject, you will have in-depth knowledge of Microsoft Office software. You will be able to demonstrate effective negotiating and problem solving skills.
You will be a highly motivated individual with excellent organisational, communication and interpersonal skills. You will be a self-starter able to use your own initiative and prioritise your workload to ensure that deadlines for you, and the SMT, are met. You will be able to pay close attention to detail and can get things done. Flexibility to meet last minute demands is also essential. Experience of working in an NHS environment would be an advantage but experience working within an administration environment is essential
REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site
Informal enquiries to: Stuart Lawson-Wilson REAS Administration Services Manager, Tel: 0131 537 6394 Email: [email protected]
