Personal Assistant Edinburgh, Scotland
Job description
Personal Assistant
Miller Homes is a respected national homebuilder with an established reputation for building outstanding quality family homes and providing excellent customer service. We believe in building homes safely, in a way which is considerate to the environment and delighting our customers with a product and experience which recognises that buying a new home is a significant lifetime purchase. That is The Miller Difference.
We are looking to recruit a Personal Assistant in the Scotland East Region to provide support to the Divisional Managing Director for our Scotland, North East and Teesside Regions. The role requires a motivated, ‘hands on’ colleague who will ensure that an effective level of administrative support, office management, reception management, diary management and customer service to both internal and external stakeholders is provided at all times. Duties will include:
· Upkeep of Director diary, making appointments as and when required.
· Development and management of annual calendar for Director, including scheduling of site visits and liaison with personnel for dates of long service and retirals.
· Consumer Code – Salesforce – Logging and Monitoring complaints
· Monitor Director e-mail accounts during absence.
· Issue correspondence from Director when requested.
· Booking of all Hotel / Travel arrangements for Directors
· Collation and preparation of materials for Board reporting
· Responsible for organising all aspects of events including business, social and fundraising.
· Prepare presentations on PowerPoint.
· Compilation of Monthly Expense/Credit Card returns for Director.
· Monitoring Department Heads holiday requests
· Project work as directed by Director when required.
· Filtering telephone calls ensuring all messages are recorded and promptly passed on.
· Organisation of lunches/refreshments as and when required.
· Organising meeting room facilities and managing the booking system
· Liaison between other Divisional Offices within the Group.
· Liaising with other regional offices and Regional PA’s.
Key Capabilities Required
Skills, Capabilities, and Attributes
- Experienced in providing board / Director level support
- Ability to work to tight deadlines and work effectively under pressure
- Manage own and others time and resources
- Excellent organisational skills
- Excellent communication skills, written and oral (at all levels internally and externally)
- Excellent Telephone Manner
- A good team player
- Confidentiality
- Ability to Prioritise Workload
- Desirable - co-ordination / planning of events
- Desirable - project Management
Behavioural Attributes
- Demonstrates loyalty and commitment to Senior Staff
- Has a positive professional and polished manner
- Flexible and willing working attitude
- Has a high degree of personal discipline and pride in work
- Can work on own initiative
- Proactive
- Available to Travel
- Desirable - ability to motivate others
The successful candidate should possess a strong knowledge of Microsoft (2016), Word, Excel, PowerPoint and Teams.
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How to apply
Please submit your Curriculum Vitae and covering letter ideally including details of your current salary and notice period.
Closing Date: 06 May 2023
This job advert will close as soon as sufficient applications have been received, and therefore you should apply for this job as soon as possible.
(No Agencies Please)
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Cycle to work scheme
Schedule:
- Monday to Friday
Work Location: One location
Application deadline: 06/05/2023
