Personal Assistant London, England
Job description
Personal Assistant
London
As a Barclays Personal Assistant this is an exciting opportunity where you will be an integral member of The Group HR Director’s Office. The Group HR Director’s Office provides day-to-day support to the Group HR Director (GHRD), ensuring that all meetings, logistics, materials, and planning are managed smoothly and efficiently. In this role, you will be providing support to the Director for Group HRD Office.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month, or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally can request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?
• Providing PA assistance to the Director, Group HRD Office
- Handling and asserting extensive diary management including the booking of appointments, meetings, conference calls, travel etc
- Leading with team planning, maintaining a forward calendar of key upcoming activity and papers
- Ensuring all agenda, packs and materials are compiled before meetings, following up on actionable items and ensuring deadlines are met
- Preparing and amending documentation when requested, including reviewing and formatting spreadsheets, Word documents, PowerPoint presentations etc
- Organising the on-boarding of new joiners to the team
• Extensive experience as a Personal Assistant, working in a busy and pressured role
- Experience maintaining calendars/schedules, inbox management, managing expenses and coordinating travel arrangements
- Able to operate keyboard at speed and technically proficient with Outlook, Word, Excel, PowerPoint essential for the role
- Working fast and efficiently achieving high pace whilst maintaining accuracy
Skills that will help you in the role:
• Exhibits strong organisational skills and exceptional attention to detail
- Excellent verbal and written communication skills
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as: a gym, staff restaurant and deli bar, and it is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
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