• Primary responsibilities include maintaining the CEO & President's schedule which involves heavy planning/scheduling for meetings, conference calls, Board meetings, charity events, speaking engagements, and travel.
• Proactively communicate with the CEO & President daily so you have a pulse on what is going on in their personal and professional life to ensure they maintain balance and have the bandwidth to handle conflicting priorities.
• Manage executive itinerary and proactively communicate with CEO & President daily regarding schedules and adjustments.
• Track multiple tasks and be able to set priorities; have a process for follow-up communication to ensure deliverables are met.
• Track action items and commitments of others to the CEO & President and vice versa to ensure deadlines are met.
• Assist with preparation for a variety of internal and external meetings/events, which could include booking meeting space, ordering food, handling setup, sending out invites, writing minutes, and preparing professional presentations.
• Handle all invoice processing for expenses related to meetings, travel, and events, including personal expense reports for the CEO & President.
• Responsible for receiving, screening, and routing calls (and mail) for the CEO & President and occasionally other executive leaders.
• Proactively handle incoming questions and information requests received from within the organization and external parties.
• Handle personal tasks including but not limited to vehicle registration renewals, keeping hard/electronic files of confidential items, ordering/catering in food as requested, and additional personal errands as needed.
• Files and retrieves documents, records, and reports.
• Maintains correspondence and a filing system to access information for the CEO & President.
• Ad-hoc special projects or initiatives that come up where your planning, coordination, or involvement is requested by senior leadership.
• Follow all Federal, State, and Local vehicle operation laws while always maintaining safe driving practices.

• A team player who works well with others – being respectful to our teammates is a Core Value
• Capable and confident communicator with professional business presence; possess highly effective verbal and written communication skills.
• Positive attitude, approachable, strong work ethic, and commitment to teamwork and collaboration.
• Must be customer service oriented, a team player, and responsive to the needs and requests of others.
• Resourceful, organized, and detail-oriented.
• Strong note-taking and interpretation skills.
• Able to multi-task and be flexible with a daily variety of workflow.
• Able to work flexible days and hours.
• A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role
• Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change, and doing things differently
• Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture

• Bachelor’s degree (preferred)
• 5-7 years experience working in a role supporting an executive/senior leader
• Must have strong organizational skills and attention to detail – you know what’s coming up at any time with the CEO & President’s schedule.
• Flexibility to adapt to shifting priorities.
• Independent thinker with the ability to work effectively with minimal supervision.
• Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes, and editing in Word.
• Strong interpersonal and communication skills
• The ability to handle matters with sensitivity and confidentiality is an absolute must!

• The pay is competitive, depending on experience, and will be discussed during an in-person interview.

• Employer Paid Medical.
• Dental.
• Vision.
• Life Insurance.
• Vacation.
• Sick pay.
• Excellent opportunity for career advancement.
• Employee events

AJR Trucking, Inc. was established in 1984 and has been in operation for over 30 years supplying transportation services to the U.S. Postal Service. As a U.S. Mail contractor, the company was privileged to be awarded three times the "Eagle Spirit Award" from the U.S.P.S. for "Outstanding Management of Time Sensitive Transportation."