personal assistant Los Angeles, CA
AJRTrucking
Full Time
Los Angeles, CA
10.56 - 12.04 USD Today
Job description
Company Name: AJR Trucking
FLSA Status: Exempt
Position Type: Full-Time
Location: Compton, CA (on-site)
AJR Trucking is a USPS Contract Carrier operating in the privatized sector of the postal transportation industry. Thanks to the company’s high-quality and resourceful project management and completion capabilities, it has formed a partnership with USPS that has lasted for more than 30 years and is ongoing.
Being in the top 5 of the largest USPS mail haulers, AJR is an example of a trucking company that demonstrates excellence in service and management of human resources. With experienced and trained personnel, high-quality and specialized equipment, as well as first-class customer service, AJR exceeds any expectation regarding trucking services in general. AJR works across the United States, providing exceptional services for the United States Postal Services nationwide.
Job Description Overview:
The Executive Personal Assistant will provide administrative and project support to the CEO & President of the Company. The ideal candidate must have the ability to manage highly sensitive, confidential information with the highest level of discretion, have exceptional communication skills, a commitment to a high level of attention to detail, the ability to work well independently, and recognize the need to prioritize or reprioritize as appropriate.
What You Will Be Doing Day-to-Day:
- Primary responsibilities include maintaining the CEO & President's schedule which involves heavy planning/scheduling for meetings, conference calls, Board meetings, charity events, speaking engagements, and travel.
- Proactively communicate with the CEO & President daily so you have a pulse on what is going on in their personal and professional life to ensure they maintain balance and have the bandwidth to handle conflicting priorities.
- Manage executive itinerary and proactively communicate with CEO & President daily regarding schedules and adjustments.
- Track multiple tasks and be able to set priorities; have a process for follow-up communication to ensure deliverables are met.
- Track action items and commitments of others to the CEO & President and vice versa to ensure deadlines are met.
- Assist with preparation for a variety of internal and external meetings/events, which could include booking meeting space, ordering food, handling setup, sending out invites, writing minutes, and preparing professional presentations.
- Handle all invoice processing for expenses related to meetings, travel, and events, including personal expense reports for the CEO & President.
- Responsible for receiving, screening, and routing calls (and mail) for the CEO & President and occasionally other executive leaders.
- Proactively handle incoming questions and information requests received from within the organization and external parties.
- Handle personal tasks including but not limited to vehicle registration renewals, keeping hard/electronic files of confidential items, ordering/catering in food as requested, and additional personal errands as needed.
- Files and retrieves documents, records, and reports.
- Maintains correspondence and a filing system to access information for the CEO & President.
- Ad-hoc special projects or initiatives that come up where your planning, coordination, or involvement is requested by senior leadership.
- Follow all Federal, State, and Local vehicle operation laws while always maintaining safe driving practices.
What We Look for In Candidate:
- A team player who works well with others – being respectful to our teammates is a Core Value
- Capable and confident communicator with professional business presence; possess highly effective verbal and written communication skills.
- Positive attitude, approachable, strong work ethic, and commitment to teamwork and collaboration.
- Must be customer service oriented, a team player, and responsive to the needs and requests of others.
- Resourceful, organized, and detail-oriented.
- Strong note-taking and interpretation skills.
- Able to multi-task and be flexible with a daily variety of workflow.
- Able to work flexible days and hours.
- A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role
- Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change, and doing things differently
- Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture
Other Skills We Hope to See:
- Bachelor’s degree (preferred)
- 5-7 years experience working in a role supporting an executive/senior leader
- Must have strong organizational skills and attention to detail – you know what’s coming up at any time with the CEO & President’s schedule.
- Flexibility to adapt to shifting priorities.
- Independent thinker with the ability to work effectively with minimal supervision.
- Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes, and editing in Word.
- Strong interpersonal and communication skills
- The ability to handle matters with sensitivity and confidentiality is an absolute must!
Pay:
- The pay is competitive, depending on experience, and will be discussed during an in-person interview.
Benefits:
- Employer Paid Medical.
- Dental.
- Vision.
- Life Insurance.
- Vacation.
- Sick pay.
- Excellent opportunity for career advancement.
- Employee events
About AJRTrucking:
AJR Trucking, Inc. was established in 1984 and has been in operation for over 30 years supplying transportation services to the U.S. Postal Service. As a U.S. Mail contractor, the company was privileged to be awarded three times the "Eagle Spirit Award" from the U.S.P.S. for "Outstanding Management of Time Sensitive Transportation."
