Personal Assistant/ Admin Assistant Swansea, Wales
Job description
An exciting opportunity for a motivated, experienced and highly organised individual to work as part of the Primary, Community & Therapies Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Associate Service Group Director. The post will also provide support the Business Support Manager.
The post holder will facilitate and support meetings, preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.
The post requires maintenance of office diaries including the organising of internal and multi-partnership meetings. Attendance at meetings to take minutes and identifying items, which require follow up, or actions and refer to the appropriate person. It is essential that the post holder has excellent keyboard skills and has extensive experience of Microsoft packages.
We are looking for someone who is friendly, keen to learn and develop. Someone with excellent communication and organisational/time management skills, who has the ability to provide an efficient, prompt and accurate PA service. The ability to deal with colleagues professionally and sensitively, maintaining a high standard of confidentiality. Someone who can judge the importance of information, prioritising
and responding appropriately.
Duties include but are not limited to:
Effective personal assistant supportto the Associate Service Group Director including diary management, meeting organisation and support and dealing effectively with queries and correspondence.
Project Work : effective project planning and support, draft presentations, manage action logs, prepare agendas, collate papers and reports.
General administration: General office duties, produce correspondence/minutes/reports/notes etc., meeting support and facilitation, administration of HB systems (i.e. ESR, Oracle, TRACS), and administrative support.
Information Resources: Be responsible for establishing, managing and maintaining manual and electronic systems. Support staff in the usage of IT systems.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post. English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full job description and person specification attached within the supporting documents or please click Apply now to view in Trac.
