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We are commercial property specialists operating across the UK. At Bruntwood, we're committed to offering more than just outstanding office, coworking, retail and lab spaces. Everything we do is tied into our vision of building vibrant communities, whilst providing businesses with the support and expertise they need to grow.

Job purpose:

We are looking for a Personal Assistant to support the Chief Operating Officer on a 12 month FTC. The role requires a proactive, and resilient individual who is happy to get stuck into a variety of different tasks, working hand in hand with the COO and senior directors to enable them to meet their strategic objectives.

This role will also support key group wide projects in Bruntwood SciTech and the wider Bruntwood Group, giving a great opportunity to be connected to activity across the SciTech network.

What you’ll be doing:

• Complex diary management for the COO and Directors, managing schedules and balancing the varied demands on their time
• Email management, dealing with email correspondence where appropriate
• Arranging meetings and correspondence for various internal groups and external stakeholders and contacts
• Proactively preparing directors for their working day
• Collating and formatting board papers, management papers, presentations and reports
• Attending meetings and taking succinct minutes
• Managing expense claims
• Project management and coordination where required
• Organisation of conferences, events and site visits
• Arranging travel and accommodation
• Identifying and supporting the continuous improvement systems & processes

What we’re looking for:

• Experience within a similar role at C-Suite level
• We use Google Suite so if you have experience within this then that would be advantageous, however if you are skilled within Microsoft Office we'd still like to see your application
• Discreet, professional and enthusiastic
• Confident to challenge where necessary
• Comfortable managing Social Media platforms on behalf of Directors
• Ability to build strong relationships across the organisation
• Organised, proactive, efficient and calm under pressure
• Excellent attention to detail
• Personable, friendly and approachable nature

We really believe that if you’re brilliant to work with, you deserve brilliant things in return:

• Flexible hours either side of our core business hours of 10am-3pm
• Agile working, up to 40% of your working week wherever it suits you or your role
• 25 days holiday plus you get your Birthday off work - and if that’s not enough you can also buy & sell holidays too
• 24 hours a year volunteer time - there are endless opportunities for you to get involved in supporting the causes that matter most to you
• Sabbatical of up to 12 months so you can take a career break after five years with us
• Free Healthcare cash plan for all colleagues, so you can claim back medical expenses like optical, dentist & physiotherapy. We also offer free private healthcare cover on an opt in basis too
• Life assurance cover for all colleagues
• Up to 8% matched pension scheme
• Discounts & cashback at leading retailers
• Enhanced maternity - 26 weeks fully paid leave
• Interest free loans to pursue your passions and apply for up to £2000 towards learning a new skill

There’s more to discover on our website as well as all the pioneering developments and projects we have ongoing.

In addition to what to expect within the role and your benefits, it’s good to know that you’ll be working for a business that gives back - The Oglesby Charitable Trust has donated more than £25m since it started out in 2001. Supporting charities across Arts and Culture, Education, Environment, Medical Research and Social & Health Inequality.

Our ambition is to make Bruntwood a truly diverse and inclusive place to work, reflective of the communities we live and work in. To help us to achieve this we encourage applications from ethnic minorities, disabled people, and those who are neurodiverse. Join us and you’ll be part of our journey to creating something even better, for our customers and ourselves.

To find out how we put this into practice click here.

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