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Feltham

People Administrator

A little bit about Lindt

We are a premium chocolate manufacturer established in 1845 operating in over 86 countries around the World. Guided by our Global purpose to Enchant the World with Chocolate and UK vision of Creating Moments to Make Everyone Feel Special, we have around 400 team members in the UK across our Head Office, Retail, and Field Sales divisions. We are a Top 20 Great Place to Work and are proud of our incredible people, our unique values-led culture and our iconic market leading brands such as LINDOR & GOLD BUNNY.

We’re also proud of being one of the few ‘bean-to-bar’ chocolate makers in the world, where we control every step of our chocolate production.

How you could help us to Enchant the World with Chocolate

We have an exciting opportunity where you could be a part of our incredible team.

In this role you will be an integral part of the team providing accurate administration of the company’s people system including the undertaking of processing the company’s payroll requirements. You will also provide effective and accurate coordination of People & Culture (P&C) activities in support of the business, throughout employee life cycle from pre-boarding to exit.

Key Responsibilities include:

Creating a high performing culture

• Input new starters onto the HR Systems
• Create employment contracts and administer all new starter, leaver and employee change paperwork
• Respond to queries in the P&C Email Inbox in collaboration with the People Co-ordinator
• Support the People Co-ordinator with VISA applications and ensuring compliance with immigration legislation
• Work collaboratively across the P&C team to provide effective administrative support

Payroll & Benefits

• Ensure all employee changes have been captured for payroll
• Support the People Co-ordinator with the self-assessments for LICS (Lindt Internal Control System)

Recruitment

• Provide cover for advertising vacancies both internally and externally via our in-house recruitment system and our internal communications platform.
• Support with the setting up of interviews

Team Support

• Covering the Recruitment, Learning and Development and Communications in-box’s
• Supporting the People Advisor - Learning & Development to set up induction days and learning events
• Attend formal meetings, including in the capacity of note taker, as and when required.
• Work collaboratively across the P&C team to provide effective administrative support

What experience you’ll bring

• Passionate about working in People & Culture
• Excellent attention to detail with good planning and organisation skills
• Able to build strong and real relationships across all levels within Lindt
• Able to prioritise workload and work independently – can get things done!
• Approachable personal style – able to demonstrate empathy when appropriate
• Excellent stakeholder management skills and able to juggle multiple demands
• Excellent written and verbal communication skills
• A team player - willing to provide support to colleagues when required
• Proactive and enthusiastic attitude
• High levels of Integrity and professionalism – able to deal with confidential situations
• Numerate, with good IT skills including Excel and Word
• Previous experience of Database P&C systems e.g. CIPHR or similar

Being yourself every day

We want everyone at Lindt feel safe to be themselves, ensuring they are empowered, represented, celebrated and included in our workplace. You’ll notice this throughout the recruitment process; in our ‘dress for your day’ policy and through our proactive DE&I strategy.

Living our values everyday

At Lindt UK, our values guide us in everything we do. Being Passionately Lindt, Always Evolving, Building Real Relationships, Acting Responsibly and Making An Impact are an integral part of life here at Lindt.

What you can expect from us

In return for everything that you’ll bring, we can offer you an exciting role in a fast-growing organisation, where we’ll provide an environment where you will thrive, feel supported and fulfil your career aspirations. As well as supporting your physical and mental wellbeing, as part of our offering, you will receive a competitive compensation and benefits package including; competitive salary, bonus, pension, life cover, chocolate allowance; chocolate give-aways, chocolate discount, £100 personal incentive, birthday day off and so much more!

Where you’ll be based
This role is based in Feltham, London (Hybrid Working: in the office 60% and WFH 40%). It is a full time role on a 6 month fixed term contract.