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Job description

Rivus is the UK’s biggest end-to-end commercial vehicle fleet management business. Our mission? To be the only fleet partner our customers will ever need. We are currently looking for a Payroll Manager to control the payroll function within our expanding and ever growing company.

Reporting to the Head of Reward & Payroll, the Payroll Manager will be responsible for payroll operations, and to manage the efficient and timely delivery of the payrolls. To own the payroll strategy, payroll processes and responsible for day-to-day management of the payroll providers (ADP/Zellis).

Role & Responsibilities

• Ensure payroll provider is managed effectively.
• To oversee the accurate preparation and input of payroll data into the integrated HR/Payroll database to include starters, leavers, and amendments.
• Manage payroll specialist ensuring tasks are completed accurately and on time
• Overseeing the governance of payroll ensuring 100% accuracy.
• Ensure consistency and visibility of payroll process to facilitate internal and external compliance
• Work with HR, Finance and Audit to ensure payroll is fully compliant with regulatory bodies
• Ensure all statutory returns are made to relevant authorities on time, e.g. HMRC and the Pension provider, P11ds and P60s
• To be a subject matter expert for taxation and pension rules and their successful application to ensure HMRC and Pension Regulator compliance.
• Ensure CHAPS payments are reconciled back to payroll report and that CHAPS payments are authorised
• Ensure that all benefits are compliant with statutory regulations, e.g., salary sacrifice
• Manage relationship with internal audit and ensure delivery of audit requirements
• Communicate changes to payroll process to business managers and other colleagues
• Provide oversight and sign off for delivery of monthly payroll and T&A services to the business
• Dealing with complex queries as escalated by the payroll team- investigating and interrogating data to find resolution in consultation with the payroll provider.
• In consultation with the payroll provider to administer and calculate staff pay, overtime, SSP, SMP, Pensions and other adjustments.
• To be responsible for the timely and accurate completion of the monthly and lunar payrolls.
• In partnership with the payroll provider, complete all statutory and regulatory monthly and annual returns required by HMRC.
• Maintain SLAs & KPIs in line with expected performance and escalate any deviation from agreement to the reward manager
• Review and reconcile reports for Finance
• Provide finance dept. with monthly summary reports for posting to GL accounts
• Work with other stakeholders, e.g. benefit providers, Zellis payroll provider, internal tax, audit and finance
• To conduct regular systems checks to ensure that the payroll database and the time and attendance system is working correctly and to identify any problems, reporting issues to the Head of Payroll & Reward.
• Ongoing training and support of operational managers, to give them the knowledge and tools to be able to use the time and attendance system correctly, escalating to HR and operational management any ongoing issues that are affecting the accuracy and timeliness of colleague pay.
• To produce detailed management reports as required by the HR Director, Head of Payroll & Reward, and other senior managers.
• To keep up to date with relevant regulations/legislation and determine the impact of any changes, taking action to implement changes where necessary.
• Ensuring all staff are kept informed of changes which may impact on the organisation or individuals.
• To produce and maintain up-to-date and comprehensive guidance notes on using the payroll Resource link system.
• To oversee annual leave and benefits management processes. To drive continuous improvement across all areas of payroll.
• To participate in projects relating to the development of the integrated payroll-HR database, taking a lead on identifying possible improvements to the systems and playing a key role in implementing agreed changes.
• To perform any other duties appropriate to the post as required by the Head of Payroll & Reward and the HR Director.

Knowledge and Experience

• Bachelor’s Degree in Accounting or related field required
• 5+ years previous experience of Payroll Management in a medium to large organisation
• Detailed knowledge of payroll systems (ideally ADP/Zellis) and experience of time and attendance systems (ideally Kronos), taxation, and national insurance rules
• Substantial experience of using complex computerised payroll systems involving all aspects of payroll
• Experience of designing and implementing internal controls and audits
• In-depth knowledge of relevant legislation relating to Payroll and Pensions

Skills and Competencies

• Excellent problem-solving skills with ability to resolve complex financial issues
• Strong numerical skills
• Excellent vendor management skills
• High level of accuracy and attention to detail
• Analytical and methodical
• Excellent ICT skills with ability to produce a variety of correspondence
• Excellent communication/interpersonal skills
• Excellent organisational skills
• Excellent customer service skills

If you are interested in being considered, please apply below and our recruitment team will be in touch

Job Types: Full-time, Permanent

Salary: £45,000.00-£50,000.00 per year

Benefits:

• Company pension
• Referral programme
• Sick pay
• Work from home

Schedule:

• Monday to Friday

Work Location: Remote