Part Time Administration Assistant Remote
Job description
Job Title: Part-time Remote Administrative Assistant
Job Summary:
We are seeking a highly organised and detail-oriented Remote Administrative Assistant to provide essential support to the director and sub-contractors while working from the comfort of your own home. This role plays a crucial part in ensuring efficient office operations and assisting various departments remotely.
Key Responsibilities:
1. **Virtual Office Management: **
- Maintain an organized and efficient remote workspace.
- Manage incoming calls, emails, and digital correspondence.
- Take orders over the telephone, raise invoices and take payments
- Schedule jobs, follow-up calls with customers and reviews
- Assist with remote team communication and coordination.
2. **Administrative Support: **
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Prepare and distribute digital documents, reports, and correspondence.
- Assist with data entry and digital record keeping.
- Maintain and organise digital filing systems.
-Answer and forward e-mails in a timely manner.
3. **Communication: **
- Serve as a remote point of contact between internal teams and external stakeholders.
- Draft, proofread, and edit digital documents, emails, and communications.
- Monitor and respond to digital inquiries.
4. **Event Coordination: **
- Assist in planning and coordinating virtual company events, meetings, and webinars.
- Coordinate logistics, including scheduling online meetings and arranging virtual catering.
5. **Financial Support: **
- Assist with remote expense tracking, reimbursement requests, and digital budget management.
- Process digital invoices and purchase orders as needed.
6. **Technology Proficiency: **
- Proficient in using virtual office software (e.g., Gmail, Google Workspace, Sheets etc.).
- Familiarity with remote work tools and platforms.
- Ability to learn and use company-specific digital software and systems.
7. **Confidentiality: **
- Handle sensitive and confidential digital information with discretion and professionalism.
Qualifications:
- High school diploma or equivalent; additional education or certifications in office administration is a plus.
- Proven experience as an Administrative Assistant or in a similar remote role.
- Strong organizational and time-management skills for remote work.
- Excellent written and verbal communication skills for virtual interactions.
- Proficiency in using digital office software and remote work tools.
- Strong attention to detail and accuracy, even when working remotely.
- Ability to multitask and prioritize tasks effectively while working from home.
- Strong interpersonal skills and a professional demeanor for remote collaboration.
- Discretion and the ability to maintain confidentiality, especially in a remote work setting.
This job description is not exhaustive and may be subject to change. The employee may be required to perform other related duties as necessary to meet the ongoing needs of the organization.
I am looking for two Part-time staff Monday – Friday 8 am 2 pm and 2 pm – 8 pm the candidates who apply should be aware that they will be self-employed.
AEG Cleaning Services Ltd. thanks all applicants for their interest in this remote position. Only those selected for an interview will be contacted.
Job Types: Freelance, Part-time, Volunteer
Part-time hours: 30 per week
Salary: £10.50-£11.50 per hour
Schedule:
- Monday to Friday
- Weekend availability
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: Remote
