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The PA will assist the Chief Commercial Officer and other directors and senior management as necessary, with general organisational tasks. The PA will support the CCO in respect of their work and home administrative tasks and each day will vary. This role requires a high level of trust due to the nature of the work and the candidate must have strong ethics and good judgement.

The CCO leads the commercial team so this role will also involve providing administrative support to the commercial team as a whole. The role will be hybrid, with the ability to work from home, but the nature of the role will entail reception cover, greeting guests and providing operational and administrative office support, you will be expected to be in the office a minimum of 2-3 days per week, depending on the needs of the CCO and team.

What do we do?

Our solutions help our customers realise value beyond the boundaries of systems and applications. We collaborate with our customers to build secure, scalable and well-engineered systems that can be relied on. We love data and have made it our mission to build awesome systems that allow our customers to understand and get the most from their data.

As part of a close-working and collaborative team, we make data valuable and available to our clients, through consultancy services or product development.

Culture in The Data Shed

Like many other organisations we recognise the importance diversity plays in creating a successful, balanced, and fair organisation which is why The Data Shed prides itself on having an inclusive culture. We regularly collect feedback from the people who keep the wheels turning and make sure everyone knows that their opinions and values are respected. Talking of values, we have 5 of our own that keep us on track and working towards the same goal:

• Treat People Right
• Know Your Audience
• Share the Knowledge
• Always Seek Value
• Take Care of the Fundamentals

The Data Shed is an equal opportunities employer, and we know how important it is to have a good work-life balance. We do our best to allow every member of the team a working pattern that suits them, whether that’s being around for school pickups or taking a longer lunch to walk the dog. If your team and clients have been considered then we’re confident in our approach to treat everyone like adults, with wellbeing as a priority.

Responsibilities

The PA will primarily support the CCO performing the below:

• Manage inboxes, flagging any potential opportunities or risks and replying on their behalf.
• Organise both internal and external meetings, including logistics around catering, parking and meeting space.
• Proactively support the other directors (CTO, CFO and COO) and senior team with diary management and the facilitation of meetings.
• Attend meetings on their behalf to feedback on progress.
• Prepare agendas prior to meetings and distribute correctly, taking minutes where necessary and creating contact reports. Then keep track of any actions from meetings/discussions and ensure any deadlines are met.
• Maintain and optimize their calendar, with particular respect to school reminders, school holiday information, holiday camps and other such information as required.

Support for the Commercial Team will involve:

• Maintaining and updating the contacts in the CRM system and Outlook contacts.
• Effectively manage off-site Senior Team and Board strategy events.
• Book travel, accommodation, and catering for the Commercial team both nationally and internationally.
• Liaise with our Head of Marketing to organise events, speaking and PR opportunities.
• Be aware of budgeting and strive to find value for money.

Office Administration will involve:

• Reception cover which includes greeting guests and answering the phone.
• General administration includes dealing with incoming and outgoing post, filing, photocopying, scanning etc.
• Additional tasks to support the wider team include aiding in the administration of Health and Safety, Security, and maintenance documentation, this will also form part of the onboarding in the Leeds office for new starters.
• Supporting with the logistics of onboarding new people and hosting guests in our Edinburgh based office.
• Maintaining stock levels and the purchasing of consumables and stationery.
• Being a second set of hands during office-based events and engagement events.
• If you see something that’s broken, fix it. That includes the coffee machine.

Experience & Skills

The PA should have:

• PA experience is preferable; proven experience in a role which requires significant administrative work is essential.
• Highly proficient in the use of Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Self-awareness, integrity and must be comfortable with respectful challenges.
• Exceptional organisational skills when it comes to managing both yourself and the team's time.
• Problem solving skills, initiative and the ability to manage change
• A high level of flexibility and be able to adapt to working simultaneously on multiple tasks, prioritizing as you go.
• Excellent people skills with the ability to work with all levels of stakeholders both within and outside of the company, building trust within the team.
• Excellent communication skills, both written and oral, with the ability to actively listen.
• High attention to detail and accuracy with a mindset to exceed expectations on quality and deadlines.
• Leadership qualities which empower the wider team and secure high standards of work.
• Professional approach with the ability to ensure confidentiality at all times.
• Commercial awareness and business understanding is desirable.

Location

The Role will be based at The Data Shed’s Leeds office. Travel to client sites may be required from time-to-time.

Benefits

We have a variety of benefits including Private Medical Insurance, free access to an Employee Assistance Program, an auto enrolment pension scheme, a life assurance scheme, regular socials and a company performance-based bonus. For any additional needs you have, we have a friendly and knowledgeable HR team to support you.

Ready to be a Shedder?

Your employment will be subject to your satisfactory completion of a probationary period, a reference being provided by your previous employer and the completion of a Disclosure and Barring Service check.

We also celebrate each other’s differences and encourage each other to explore new ways of thinking. The result is a diverse set of individuals who come together to create a multi-talented, cohesive organisation. If you think that your uniqueness could make us even stronger, then please get in touch!