Office Manager (req23737) - Leeds West Academy Leeds, England
Job description
Academy: Leeds West Academy
Job Title: Office Manager
Grade: SO2 £32,909 to £34,723
Hours: 37 hours per week, full time, all year round
Accountable to: Academy Business Manager
Leeds West Academy is a school with a remarkable sense of community and a strong and safe culture, a place where staff and students can thrive. We were judged as ‘Good’ by Ofsted in May 2019 because teaching is strong, the support we provide for our students and staff is unrivalled and because our results have improved year-on-year since 2016. In 2022, our students secured the best results in the school’s history. In short, there is no better time to join Leeds West Academy, as a colleague, a leader or as a student.
Leeds West Academy is a fabulous place to work. We are a caring and supportive community, as part of White Rose Academies Trust and ground-breaking Luminate Education Group, we benefit from exceptional CPD. A broad, varied and highly bespoke package is well-established, driven by the latest in educational research focused on the development of all professionals in the organisation at each career stage. Colleagues train with us, they grow with us and they progress with us.
Our academy predominantly serves the community of Bramley in Leeds. We are oversubscribed and popular within our community. More families are choosing Leeds West Academy as first-choice for their children than ever before. Our students are amazing; they are generally respectful young people who embrace diversity and have a strong sense of fairness.
We benefit from world-class facilities, and are accommodated in a £30 million building, which opened in late 2011. Staff and students at the academy benefit from a bright, modern, heavily resourced learning environment, which is highly flexible to meet the needs of the 21st century learner.
Role:
We are currently seeking an experienced office manager to join our administration team. The successful candidate will have experience of managing a team and will be responsible for assisting with the planning, development, and management of key administrative and organisational processes within the school office.
Duties and Responsibilities:
- Lead the administrative operation as Office Manager ensuring the academy has an effective and supportive administrative support service.
- To contribute towards the planning, development and organisation of administrative systems, procedures, and policies.
- To liaise with the Academy Business Manager, Operations Manager, and other senior staff to ensure the provision of an effective administrative support service is provided.
- To manage the school reception to ensure the academy provides an efficient service and welcoming experience for all external visitors.
- To carry out line management/performance review duties for the office team including all office apprentices, reprographics technician and receptionists.
- To manage and support office staff as appropriate ensuring workloads and work streams are monitored.
- To chair regular team meetings with the administrative staff.
- To manage and process and quality assure Educational Visits processes, providing administrative support assisting trip leaders to use Evolve in line with Leeds City Council’s requirements.
- Provide detailed summary of all trips and visits ensuring proposals are issued to Senior Leadership Team (SLT) for approval in advance.
- Update general office procedures to reflect current practice and embrace new technologies. For example, ensuring the academy uses Arbor effectively.
- To co-ordinate the cashless catering school debt letters, emails, and messages to parents for school dinners.
- To arrange the secure offsite storage of confidential records.
- To manage the confidential waste contract and arrange collections.
- To plan a resilience strategy to ensure key administrative functions operate in times of staff absence.
- To support the collation and preparation of data and other management information.
- To analyse and evaluate data/information and produce reports as required.
- Maintain manual and computerised records, undertaking typing, word processing and other IT based tasks.
- To ensure the accuracy and completeness of student contact information held on Arbor and associated parent contact details.
- To administer the parent, pay system on Arbor ensuring the optimum number of students utilise the system.
- To support the Senior Team with arrangements for open evenings, transition day, and other events.
- Coordinate and oversee immunisations working with the Student Welfare Officer.
- Oversee the academy free school meals records ensuring all eligible students are accurately recorded on the MIS.
- You may be deployed in other White Rose Academies Trust locations within a reasonable distance from your main place of work from time to time; you will be compensated for your additional travel costs.
- Working collaboratively with third party stakeholders wherever necessary.
Part of White Rose Academies Trust, Leeds West Academy is accelerating on a thrilling journey, which will ultimately see the school, its staff and its students, secure an Ofsted rating of ‘World Class’.
We're securing our 2025 vision for ‘World Class’ by growing our family of exceptional education professionals; dedicated specialists and passionate leaders with the shared goal of transforming future prospects for the next generation of West Yorkshire.
We provide exceptional life training; harnessing the skills and fortifying the aspirations of young people, who we know will transform the region and provide a positive, progressive contribution to society.
White Rose Academies Trust is a local trust dedicated to raising and fulfilling the ambitions of young people. Our academies throughout Leeds are at the heart of the communities they serve, which is why we are committed to delivering an outstanding education to every one of our students.
The trust currently employs over 500 outstanding professionals who are committed to unlocking the potential of the next generation. Our CPD Programme is focused on innovation, leadership development and delivery of excellence for vulnerable groups. Our Beginner Teacher Programme is amongst the best in the region. We are on a significant journey which will see all of our schools Ofsted rated as World Class within five years.
White Rose Academies Trust is a member of Luminate Education Group, other members include Harrogate College, Keighley College, Leeds City College and Leeds Conservatoire. The Group provides expertise, international networks and highly desirable employability prospects within education and beyond.
Closing Date: Tuesday 29th August 2023 at 9am
Shortlisting Date: Tuesday 29th August 2023
Interview Date: Friday 1st September 2023
Start Date: As soon as possible; upon successful completion of pre-employment checks.
For more information, please visit our website at www.whiteroseacademies.org.
To apply, please follow this link to our website. Please note we are unable to accept CV’s.
White Rose Academies Trust is committed to safeguarding and promoting the welfare of its students and expects all staff and volunteers to share the commitment. Appointments will be subject to Safer Recruitment Procedures and an enhanced DBS check.
Please note this role will involve contact with children and you will be engaging in regulated activity. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.
We promote diversity and want a workforce which reflects the population of Leeds. Applications are welcome from all, irrespective of sex, sexuality, race, religion, marital status, age, or disability.
PLEASE NOTE THE REQUIREMENT TO ATTACH YOUR APPLICATION FORM AS A SEPARATE DOCUMENT TO YOUR EQUAL OPPORTUNITIES FORM WHEN EMAILING YOUR APPLICATION TO US.
The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.
If the attached documents do not meet your accessibility requirements, please contact the recruiter directly. For more information about the accessibility of this website, please click this link https://jobs.leeds.gov.uk/accessibility
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.
