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Job description

Purpose: Responsible for the management of the office team who provide critical support to our material sales contracts. Responsible for the day-to-day administration function within the material sales business stream. Providing wider business support on key and wide-ranging projects. Supporting the financial management of the business with day-to-day book-keeping.

Material Sales

Re-processors

· Ensuring all libraries are maintained and kept up-to-date and that new reprocessors/buyers are set up in accordance with company processes.

· Overseeing and ensuring compliance with the company’s PERN accreditation.

Service Delivery

· Supporting with the booking and co-ordinating of collection schedules.

· Providing effective and efficient 1st line support to customers in dealing with collections and operational issues.

· Recording and assisting in the resolution of claims.

· Managing collection/tonnage information and reconciling data/reports.

People Management

· Responsibility for the management of the company’s administration team and the performance of this business function.

Finance Management

Sales Invoices and Bills

· Ensuring all invoices are raised accurately and timely to meet credit risk management assumptions.

· Proactively managing debt to reduce debtor days.

· Managing Purchase Order processes and ensuring purchase invoices are correctly costed on the system.

· Completing sales/costs records to assist in account management.

· Reconciling company bank account.

Management Accounts

· Assist in production of monthly management accounts.

General Administration Support

· General support to the Company Directors.

· Assist in timesheets reconciliations.

· Assisting with tendering processes, writing/issuing documents, chasing proposals, etc.

· Managing company sponsorships and events.

· Market research activities.

· Regular checks of key tender portals to assist in identifying potential opportunities.

Skills & Experience

Essential

· Minimum of 3 years proven experience of supervising/managing a small team (recruitment, performance management, training & development etc).

· Effective people management skills

· Capable project manager, ideally including projects such as procurement, tenders, business improvement/change initiatives.

· Sound working knowledge of Microsoft Office packages.

· Proven ability in developing effective working relationships through strong interpersonal skills.

· Proven problem solving skills.

· Strong IT skills, particularly Microsoft Excel.

· Able to work under pressure

· Strong organisation skills

· Finance and accounting experience, particularly invoicing and debt control.

Desirable

· Experience in managing procurement projects.

· Experience of working in a waste or logistics business.

· Book-keeping qualification (i.e. AAT)

Personal Characteristics

Essential

· Methodical and well organised.

· Analytical.

· Attention to detail.

· Excellent communication skills.

· Results driven.

· Conscientious.

· Self-aware.

Job Types: Full-time, Permanent

Salary: From £30,000.00 per year

Benefits:

• Additional leave
• Company pension
• Employee discount
• Health & wellbeing programme
• Life insurance
• Sick pay

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus scheme

COVID-19 considerations:
We follow all UK Government guidance.

Experience:

• Administrative: 5 years (preferred)
• Managing a team: 3 years (required)

Work Location: In person

Application deadline: 11/06/2023