Office Manager

Office Manager Royal Tunbridge Wells, England

INFINITY GROUP
Full Time Royal Tunbridge Wells, England 38000 GBP ANNUAL Today
Job description

Office Manager – Tunbridge Wells with unlimited paid holiday!
£38,000 + Benefits

About Infinity
Infinity Group is a forward-thinking Microsoft Gold Partner. We provide award-winning IT Managed Support, Networking solutions, and Digital Transformation, and deliver cutting-edge Dynamics 365 solutions to our UK-wide client base.
What is it like working at Infinity?
We understand the importance of work-life balance and flexible working. We are a close-knit team with a thirst for learning, who love autonomy and want to help our clients solve their business problems by thinking outside.
the box.

Why is this Office Manager position a great opportunity?
As part of the People Services Team, you will be responsible for keeping the office running smoothly while enabling fellow employees to succeed in their roles. Your organisational and coordination skills in office administration and procedures will ensure Infinity’s effectiveness, efficiency, and safety. Your new role is the glue that enhances our intra-office communication protocols, streamlines administrative procedures and office maintenance supervision.

What skills and working characteristics should this person have?

  • You are an energetic professional who doesn’t mind wearing multiple hats, putting your experience of handling a wide range of administrative duties and executive support relates tasks to good use while being able to work independently.
  • You are well organised, flexible and enjoy the administrative challenges of supporting a workforce of diverse and busy team members.

As an Office Manager, you'll be responsible for:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organise and schedule travel arrangements for staff.
  • Partner with People Services Administrator to maintain office policies as necessary
  • Organise office operations and procedures.
  • Coordinate with IT department on all office equipment.
  • Provide general support to visitors.
  • Responsible for managing office communal areas and the general upkeep of these areas
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Perform review and analysis of office projects and keep the management properly informed
  • Participate actively in the planning and execution of company events
  • Coordinate the logistics and organisation of training events – onsite and offsite
  • Implement procedural and policy changes to improve operational efficiency.
  • Monitor and maintain all office supplies (cleaning supplies, coffee, bar fridge and snacks)
  • Organise the periodic scheduling and execution of environmental, health and safety office checks
  • Manage Fleet administration by ensuring van drivers complete their monthly Vehicle Inspection Reports and organising any services, MOT’s or repairs that need doing for the vans
  • Manage office opening and closing rota.
  • Maintain a happy, safe and secure working environment.
  • Assist People Services Administrator with
  • Supporting the organisation and onboarding of new staff members
  • Processing new starters and leavers with Driver Checks, Infinity Academy, desk booking system, Breathe HR, online manual handling, equipment, keys, and fob, systems access
  • Maintaining databases and spreadsheets (PMI, Cycle to Work, New starter Log, Leavers Log, etc.
  • Conducting People Audits (e.g., DBS checks)
  • Collecting data and information e.g., employees list, benefits uptake, benchmarking data etc.
  • Gathering data for monitoring, reporting and continuous improvement
  • Tracking of Home office equipment

Our requirement of you?

  • Proven office management, administrative, or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multitask and prioritise work
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organisational and planning skills
  • Proficient in Microsoft Office
  • Knowledge of cost efficiency and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of business and management principles

Your Ideal Skills?

  • We are looking for the following attributes from you: good communication; the ability to analyse, assess and problem solve; planning and organisation; time management; attention to detail; accuracy; initiative; integrity; adaptability; teamwork; process improvement; approachability; coordination; interpersonal skills; motivation; empathy and pride in our workplace.
Like the rest of the Infinity team, you'll benefit from:
The opportunity to work for one of the leading Microsoft Dynamics partners in the UK.
Work in a great culture, highly ambitious, collaborative, and humble and we pride ourselves in making others look cool be it our colleagues or clients.
Benefits include Unlimited Annual Leave, Private Healthcare, and Flexible Working.
A newly renovated office with a break-out area, decent coffee, and a pool table.
Weekly company events (Think Bigger Friday with Drinks) and quarterly social events with your teams and company-wide affairs including our very own ‘Illuminate’ Annual Awards Gala, Christmas Party, and summer fun.

What are the next steps?
Apply with your current resume or link to your LinkedIn profile direct on our careers page – https://www.infinitygroup.co.uk/careers/
Have a quick call with Dom or Keiran (our intern recruiters), to go over the position in more detail and answer any questions you have.
1st stage interview, usually via Teams.
2nd / final stage ideally in person as we like to meet everyone in person and show you around our amazing office.

Office Manager
INFINITY GROUP

www.infinitygroup.co.uk
Royal Tunbridge Wells, United Kingdom
Rob Young
Unknown / Non-Applicable
51 to 200 Employees
Company - Private
Information Technology Support Services
2002
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