office manager London, England
Job description
This role is required to provide professional and highly organised support to the Directors.
The suitable candidate will be highly organised, self-driven and detail-oriented.
To be successful, you will have previous executive-level support experience dedicated to a Director. You will support the Director by proactively preparing for all meetings and will be expected to gain a good understanding of the business functions and help with projects as they occur. You will have a track record of supporting the Director in managing a range of Teams and driving the success of the business. For this you must have excellent business acumen, and high-level communication capability.
Duties & Responsibilities:
- Full diary management, scheduling and prioritising appointments and highlighting changing priorities
- Answering emails and calls on behalf of Directors and creating a positive and professional impression of the company
- Preparing, editing and proofreading correspondences, reports and presentations for the Directors
- Ensure the Directors are fully prepared for all appointments and meetings (i.e. agenda, meeting structure, contents, issues, etc.)
- Respond promptly to the Director’s queries and take ownership for resolving any issues in a timely manner
- Project management of events, from planning, budgetary control, accounting for quality through to delivery and post-event reporting
- Making decisions and acting on behalf of and in the best interest of Directors within agreed parameters
- Communicate directly on behalf of Directors with VIPs and external parties and represent the company and its culture in daily meetings, corporate events and guest engagements
- Being resourceful, proactively keep updated to new trends of the industry
- Produce in-depth research on finance, politics, public affairs, business and risk-factors to support strategic operations
- Ad hoc duties when required such maintaining the office, organizing the office cleaning, gardening and ordering stationery and equipment Maintaining the office condition and arranging necessary repairs
- Link between the accountant and the company
- Send Senior Management contracts and onboarding Admin for new site
Qualifications And Requirements:
- Education to degree level
- Financial and Commercial Acumen
- Experience in a hospitality/dining Company preferred
- Solid experience in a similar position
- Excellent written and spoken English
- High level of confidentiality and professionalism
- Time flexibility and travel availability between sites
- Excellent administration and time management skills; ability to multi-task and work under pressure
- Advanced MS Office skills
- Strong business sense; understand and anticipate the needs of Directors and the company as a business
- With the right to work in UK
Job Types: Full-time, Permanent
Salary: £45,000.00 per year
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Health & wellbeing programme
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: In person
