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Job description

We are seeking a proactive and independent Office & Facilities Manager, on an ongoing temporary basis (potential to go perm) to work for a luxury services company based in the Mayfair Office.

You will work closely with key Stakeholders, Contractors and internal staff, ensuring a seamless service and smooth running of the office.

Responsibilities

• Acting as an ambassador and the main point of contact for building related contractors;
• Maintaining an immaculate office consistent with the companies exacting standards, and ensuring each employee has a safe, comfortable and productive environment to work in;
• Oversee compliance of the hard and soft services, including but not limited to AC repairs/replacement, PPM (planned preventative maintenance), general maintenance and cleaning contract;
• Tendering out office contracts, choosing the supplier, negotiating the terms and the ongoing management of the contracts;
• Liaising with building management and being their main point of contact;
• Provide an annual office budget, and keep track of expenditure related to the office;
• Draw floor plans on Microsoft Visio for all new office spaces, keep the plans up to date following any furniture or construction changes in the building;
• Ensuring that the office is compliant with all local health & safety policies, procedures and documentation, undertaking an annual risk assessment and implementing any recommended changes;
• Available out of office hours for office related emergencies;
• Responsible for office security systems.

Requirements

• 3+ years working in an office environment, ideally in a similar role;
• You will be able to work at a fast pace, sometimes under pressure, in order to manage a challenging workload for demanding clients;
• You will demonstrate prior experience and ability to work independently;
• Strong written and spoken English is essential when interacting with our building contractors.

Hours 9-6pm

Hybrid – 3 days in the office 2 from home, but with flexibility when required.

3- 4 months contract, potential to go perm.

Job Types: Full-time, Temp to perm
Contract length: 4 months

Salary: £40,000.00-£45,000.00 per year

Benefits:

• Flexitime
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Mayfair: reliably commute or plan to relocate before starting work (required)

Experience:

• Office Facilities management: 1 year (required)

Work Location: In person

Reference ID: Office Facilities Manager